Subject: 3rd eHealth Network Workshop - Practical information
From: "Vira Grygorenko" <[email-masked]>
To: Maia Lagvilava
Date: Fri, 15 Jun 2018 06:53:09 -0400

CONFIRMATION OF PARTICIPATION

Dear Maia,

Thank you for submitting your information, we will use this information to facilitate your access to the conference - 3rd eHealth Network Workshop, in  1 Ninoshvili St , Batumi , Georgia, 6000 on 12/07/2018 - 13/07/2018.

PRACTICAL INFORMATION FOR SPONSORED PARTICIPANTS

The event is financed by the European Commission - DG NEAR within the framework of the ENI East Instrument.

-- VENUE --

The event will take place at Radisson Blu Hotel Batumi – 1 Ninoshvili St, Batumi 6000, Georgia.

For more information about the venue please visit the link http://www.radissonblu.com/en/hotel-batumi

The event will start at 09:00 on 12/07/2018. For the exact timing of the different sessions, please see the attached draft agenda. Please find the draft agenda here.

A registration desk will be open at the venue from 9:00-9.30 am. At the registration desk, you will be kindly asked to sign an attendance list.

-- FLIGHT --

A round trip ticket will be booked for you once your participation is confirmed. You will receive a travel proposal from our travel agency. Once received, please check for convenience and name spelling and then return it to the travel agency with your approval/confirmation.

After your written confirmation, you will receive an electronically issued ticket - no paper ticket.

Always carefully review your name, dates, destinations and your suitcase allowance on the tickets for both ways. The correction procedures at the airport sometimes require a reissue fee, and it can be especially stressful when multiple airlines are involved as they all need to agree on the change.

We would like to remind you that, following the EC rules, if you request an alternative itinerary (i.e. not flying from and back to the same city) or fly at different dates than proposed by the travel agency, and if this alternative itinerary is more expensive than the one proposed, the price difference between those tickets must be covered by the participant.

We have submitted your information for the flight booking and you will be contacted shortly by our travel agency to confirm your flight. Planned arrival 13 Dec 2017, departure 16 Dec 2017.

Feel free to contact our representative via [email-masked]. Please always mention in the subject: Maia Lagvilava 3rd eHealth Network Workshop on 12/07/2018 (event code).

Please keep your boarding passes to provide them upon registration at the event venue and to receive the daily allowance. In case you need reimbursement for visa issuing costs, please provide the relevant original receipt and a copy of the passport page where your visa appears

-- HOTEL --

Your room with breakfast will be booked and pre-paid at Radisson Blu Hotel Batumi – 1 Ninoshvili St, Batumi 6000, Georgia for 3 nights, with check-in on 11th July 2018 and check-out on 14th July 2018. Any extra costs (mini bar, phone calls, room service, dry cleaning…) shall be paid by you privately.

Upon your check-in hotel might request to provide a guarantee amount for your stay (credit card / cash). Any extra costs (mini bar, phone calls, room service, dry cleaning...) shall be paid by you privately.
Check-in time 15h00, check out 12h00. Early check-in or late check-out can be arranged directly with the hotel, depending on their availability and is not covered by the European Commission.
If your departure is scheduled before 7AM, please feel free to ask the hotel to prepare a take away breakfast of you.

For more information please consult the website https://www.radissonblu.com/en/hotel-batumi

-- TRANSPORTATION --

A transfer between the airport and the hotel will be arranged for you at arrival and departure. You will be met on arrival at the airport by a driver with a sign with the European Partnership logo and your name. At departure, a driver will wait for you at the hotel to pick you up two hours before your flight.

-- REIMBURSEMENT --

We will need the following documents to receive from you in order to proceed with reimbursement. If we have all necessary documents in the morning, we can process the same day your daily allowances.

Copies can be done at the registration desk of the hotel.

DAILY ALLOWANCES

The allowance will be distributed in cash upon registration and depends on the eligible nights related to your participation at the conference:

Eligible Night : 11 July 2018 - 12 July 2018 € 30,00

Eligible Night : 12 July 2018 - 13 July 2018 € 30,00

Eligible Night : 13 July 2018 - 14 July 2018 € 30,00
Please submit your Original Boarding Pass
to Batumi to receive your allowance.
VISA

If you have obtained a visa for this event, please provide us:

(1) Copy of you visa from your passport

(2) Original receipt from the embassy/travel agency with the amount

(3) Passport copy

INSURANCE

Please note that sponsored participants are not insured by the sponsor (i.e. the European Commission) while taking part in the meeting unless you insure yourself prior to the visit, which could then be reimbursed by the European Commission.
Please provide us the following documents for the reimbursement.

(1) Original payment receipts related to the insurance issuing

(2) Copy of the medical insurance

(3) Passport copy

Daily allowance for this conference, depends on your stay/days you have participated at the conference and calculated according to the costs directly covered by the EC.

-- CATERING --

Coffee breaks and buffet lunch will be offered at the venue of the event.

-- WORKING LANGUAGES --

Simultaneous interpretation English and Russian will be provided throughout the event.

-- WORK CONTENT --

For further information about the content of the event, please use the following contacts:

Mr. Shota Jamburidze, phone: +9959583311175, [email-masked], [email-masked].

Mr. Vassilis Kopanas, +3222994232, [email-masked]

For further information about the logistics and registration for the event, please contact:

Ms Vira Grygorenko

Project Manager

M +32 473 17 11 04

[email-masked]

Please check your junk mail or spam folders regularly in case our messages have been blocked by your spam filter to make sure not to miss any additional information regarding the upcoming event.

Kind regards,

The organisation team

We will treat your personal datas in compliance with GDPR regulation, for the purpose of this event only and we will not share or sell them to third parties.
You can edit these datas or cancel your participation by using your identification code: 217378257. If you want these datas to be erased, you can inform the project manager via the email address mentioned in the email above.

© Cecoforma SA, 2018.