Subject: RE: ICARO2 - Informal letter to invited speakers
From: "marina darakhvelidze" <[email-masked]>
To: 'GOMEZ ZARAGOZA, Ruben' <[email-masked]>; Mariana Mkurnali
Cc: 'Icaro-2 - Contact Point' <[email-masked]>;
Date: Fri, 16 Jun 2017 19:57:24 +0400

From: GOMEZ ZARAGOZA, Ruben [mailto:[email-masked]]
Sent: 16 June, 2017 19:52
To: [email-masked]
Cc: [email-masked]'; Icaro-2 - Contact Point
Subject: RE: ICARO2 - Informal letter to invited speakers

Dear Marina,

Could you please provide us in the meantime with a copy of your passport?

Thanks,

Mr Ruben GOMEZ ZARAGOZA | Team Assistant |

Applied Radiation Biology and Radiotherapy Section (ARBR) |

Division of Human Health | Department of Nuclear Sciences and Applications |

International Atomic Energy Agency | Vienna International Centre, PO Box 100, 1400 Vienna, Austria|

Email: [email-masked]| T: (+43-1) 2600-21665| F: (+43-1) 2600-7-21662

Follow us on www.iaea.org

I would appreciate if you could choose a flight ticket next Monday for Tuesday.

With best,

Marina

From: GOMEZ ZARAGOZA, Ruben
Sent: Friday, 16 June 2017 17:48
To: [email-masked]' <[email-masked]>; Icaro-2 - Contact Point <[email-masked]>
Cc: KHAELSS, Martina <[email-masked]>; [email-masked]' <[email-masked]>; JURIC, Arsen <[email-masked]>
Subject: RE: ICARO2 - Informal letter to invited speakers

Dear Marina,

We will try to offer you a flight ticket next Monday for Tuesday or Wednesday.

Let us have our internal arrangements and we will contact you again.

Thanks,

Mr Ruben GOMEZ ZARAGOZA | Team Assistant |

Applied Radiation Biology and Radiotherapy Section (ARBR) |

Division of Human Health | Department of Nuclear Sciences and Applications |

International Atomic Energy Agency | Vienna International Centre, PO Box 100, 1400 Vienna, Austria|

Email: [email-masked]| T: (+43-1) 2600-21665| F: (+43-1) 2600-7-21662

Follow us on www.iaea.org

From: [email-masked] [mailto:[email-masked]]
Sent: Friday, 16 June 2017 15:01
To: Icaro-2 - Contact Point <[email-masked]>
Cc: KHAELSS, Martina <[email-masked]>; [email-masked]' <[email-masked]>; JURIC, Arsen <[email-masked]>
Subject: RE: ICARO2 - Informal letter to invited speakers

Dear All,

I’m writing on behalf of Ms. Marina Darakhvelidze, who is registered to have a presentation on the conference on June 23. Thank you for sending information on the matter, As far as we have a very limited time and in order to timely process purchase of travel ticket and accommodation etc. Furthermore, if the lump sum amount is sent via bank, it will take additional 3-4 working days.

Unfortunately, the circumstances above make Ms. Darakhvelidze’s visit to Vienna not feasible.

Best regards,

Mariana Mkurnali

Executive Department

Head of International Relations Division
Ministry of Labour, Health and Social Affairs of Georgia
144 Tsereteli ave., 0159 Tbilisi, Georgia
Cell phone: +995 599490942
E-mail: [email-masked]

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მობ:  +995 599 490942

From: GOMEZ ZARAGOZA, Ruben [mailto:[email-masked]] On Behalf Of Icaro-2 - Contact Point
Sent: 16 June, 2017 14:09
To: Mariana Mkurnali
Cc: Icaro-2 - Contact Point; KHAELSS, Martina
Subject: ICARO2 - Informal letter to invited speakers

Dear Ms Darakkhvelidze,

In order to enable us to start with the administrative arrangements for the ICARO2 conference, we would appreciate you read the below information regarding the travel arrangements for invited speakers.

Based on present quotations, we would offer you a travel lump sum of approximately €810 to cover your airfare to and from Vienna. You will be fully responsible for making your own travel arrangements and for cancellation costs, if any. The Agency would not accept any claim for reimbursement of additional travel expenses later on. Please note that this amount may change slightly due to price changes and exchange rate fluctuations.

LIVING ALLOWANCE LUMP SUM

In addition to the above, you will receive a lump sum to cover your living expenses, including incidentals connected with the meeting (i.e. accommodation, meals, transportation, visa fees and other related expenses). At present, this lump sum amounts to €1420 and is subject to change depending on the applicable UN subsistence allowance at the time of finalizing the travel document. Please note that the lump sum has been calculated on the assumption that you stay for the whole conference (5 nights). In case you plan to stay less nights, please inform us.

HOTEL ACCOMMODATION:

Please find attached a list of hotels and instructions on how to book a room. Reservation requests should be sent directly to the respective hotel. Please note that definite hotel rates will be confirmed by the hotel once you send your booking request.

The official letter of invitation is being prepared. Between today and next Monday you should get it by email.

IMPORTANT: Please note that this is an informal communication. An official invitation letter can only be sent after approval is obtained from our senior management and we have a valid contract. We advise you not to make flight bookings or other arrangements (except for tentative arrangements that can be cancelled without cost) based on this e-mail.

Thank you and best regards,

the ICARO2 Team

Division of Human Health | Department of Nuclear Sciences and Applications |

International Atomic Energy Agency | Vienna International Centre, PO Box 100, 1400 Vienna, Austria|

Email: [email-masked]| T: (+43-1) 2600-21665| F: (+43-1) 2600-7-21662

Follow us on www.iaea.org

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This email message is intended only for the use of the named recipient. Information contained in this email message and its attachments may be privileged, confidential and protected from disclosure. If you are not the intended recipient, please do not read, copy, use or disclose this communication to others. Also please notify the sender by replying to this message and then delete it from your system.