Subject: RE: World Hepatitis Summit 2017 - São Paula - Brazil
From: "Sopo Belkania" <[email-masked]>
To: WHS 2017 Registration Team <[email-masked]>
Date: Wed, 11 Oct 2017 19:27:58 +0400

Dear Louis,

Hope this email finds you well.

Due to unexpected circumstances unfortunately the Minister cannot attend  World Hepatitis Summit 2017. Sorry for such short notice, but as you know the Ministers schedule changes rapidly.  Dr. Amiran Gamkrelidze will make presentation instead of Mr. Sergeenko.

Best regards,

Sopo Belkania

Head of HR Management and International Relations Department

Ministry of Labor, Health and Social Affairs of Georgia

144 A.Tsereteli Avenue, 0159, Tbilisi, Georgia

Mobile number: +995 599 22 32 32

From: WHS 2017 Registration Team [mailto:[email-masked]]
Sent: Wednesday, August 9, 2017 2:38 PM
To: Sopo Belkania
Subject: RE: World Hepatitis Summit 2017 - São Paula - Brazil

Dear Sopo,

I hope this email finds you well.

There has been a slight change to David Seergenko’s flight departing from Tbilisi on 30 October and this now leaves at 05:30am. Please find attached the updated e-ticket for his travel to Sao Paulo for the World Hepatitis Summit 2017.

If you have any questions, please do not hesitate to contact me.

Many thanks and kind regards,

Louis

Louis Ramsey

Project Co-ordinator

World Hepatitis Summit 2017 Secretariat

Telephone: +44 (0) 1730 715 206

Email: [email-masked]

Support will be available between the hours of 09.00 – 17.00 (UK time) Monday – Friday

From: WHS 2017 Registration Team
Sent: 12 June 2017 14:56
To: Sopo Belkania <[email-masked]>
Subject: RE: World Hepatitis Summit 2017 - São Paula - Brazil

Dear Sopo,

I hope this email finds you well.

Please find attached the e-ticket for David Sergeenko to travel to Sao Paulo for the World Hepatitis Summit 2017.

In regards to accommodation this has not yet been assigned to any delegates and won’t be until nearer the time of the event. Please note however that accommodation costs will be covered by WHA.

If you have any questions, please do not hesitate to contact me.

Many thanks and kind regards,

Louis

Louis Ramsey

Project Co-ordinator

World Hepatitis Summit 2017 Secretariat

Telephone: +44 (0) 1730 715 206

Email: [email-masked]

Support will be available between the hours of 09.00 – 17.00 (UK time) Monday – Friday

From: Sopo Belkania [mailto:[email-masked]]
Sent: 09 June 2017 15:53
To: WHS 2017 Registration Team <[email-masked]>
Subject: RE: World Hepatitis Summit 2017 - São Paula - Brazil

Dear Harriet,

No worries about business class ticket. You can proceed with above mentioned ticket, and when I and Irine will receive invitations we will also book the same ticket.

Could you be so kind and provide us more detailed information regarding the hotel from the Minister and delegation.

Best regards,

Sopo Belkania

Head of Executive Department

Ministry of Labor, Health and Social Affairs of Georgia

144 A.Tsereteli Avenue, 0159, Tbilisi, Georgia

Mobile number: +995 599 22 32 32

From: WHS 2017 Registration Team [mailto:[email-masked]]
Sent: Thursday, June 8, 2017 1:57 PM
To: Sopo Belkania
Subject: RE: World Hepatitis Summit 2017 - São Paula - Brazil

Dear Sopo,

Many thanks for your email – a self-funded invitation to the Summit will be sent to both Sofiko and Irine next week.

With regard to the flight, WHA have advised that unfortunately we cannot offer a business class flight for the Hon. David Sergeenko. However, once the flight is booked you can of course contact our flight agent directly to arrange an upgrade and simply pay the difference directly via credit card should you wish. We do apologise for this, however as WHA are a not-for-profit organisation covering the costs of multiple people attending the Summit this is not manageable.

I hope this makes sense – please do let me know if you are happy to go ahead with the proposed action and I will be in a position to issue David’s e-ticket.

Many thanks and kind regards,

Harriet

Harriet Toole

Project Assistant

World Hepatitis Summit 2017 Secretariat

Telephone: +44 (0) 1730 715 206

Email: [email-masked]

Support will be available between the hours of 09.00 – 17.00 (UK time)

From: Sopo Belkania [mailto:[email-masked]]
Sent: 07 June 2017 16:35
To: WHS 2017 Registration Team <[email-masked]>
Subject: RE: World Hepatitis Summit 2017 - São Paula - Brazil

Dear Harriet,

The ticket option is suitable for the Minister, so I confirm to proceed with this ticket, but could you be so kind and provide business class for the Minister, from Istanbul to Sao Paulo is very long flight.

See below information about two representatives:

1.      Sofiko Belkania – Head of Executive Department, Ministry of Labour, Health and Social Affairs of Georgia, Email – [email-masked]

2.      Irine Tskhomelidze – Senior Specialist, Health Care Department, Ministry of Labour, Health and Social Affairs of Georgia, Email - [email-masked]

Looking forward for your reply,

Once again thank you very much for your assistance.

Best regards,

Sopo Belkania

Head of Executive Department

Ministry of Labor, Health and Social Affairs of Georgia

144 A.Tsereteli Avenue, 0159, Tbilisi, Georgia

Mobile number: +995 599 22 32 32

From: WHS 2017 Registration Team [mailto:[email-masked]]
Sent: Tuesday, June 6, 2017 1:20 PM
To: Sopo Belkania
Subject: RE: World Hepatitis Summit 2017 - São Paula - Brazil
Importance: High

Dear Sopo,

Following the below, I am pleased to provide the approved flight itinerary option for the Hon. David Sergeenko’s travel to Sao Paulo. Please confirm that this is acceptable for you. Please note that this flight can only be held for 12 hours and therefore a response later than this could lead to a change of itinerary.

AIR

Flight Number
TK0387

Class:
L-Economy

From:
Tbilisi / Tbilisi International Airport, Georgia

Leaving:
Mon 30 Oct 05:50

Destination:
Istanbul / Ataturk Airport, Turkey - International Terminal

Arriving:
Mon 30 Oct 07:25

Seat Number:

Aircraft Type:

Boeing 737

Operated By:

Flying Time:

2h35m

Stops:

0

Airline Reference:

AIR

Flight Number
TK0015

Class:
L-Economy

From:
Istanbul / Ataturk Airport, Turkey - International Terminal

Leaving:
Mon 30 Oct 10:20

Destination:
Sao Paulo / Guarulhos International Airport, Brazil - Terminal 3

Arriving:
Mon 30 Oct 19:15

Seat Number:

Aircraft Type:

B77er

Operated By:

Flying Time:

13h55m

Stops:

0

Airline Reference:

AIR

Flight Number
TK0016

Class:
L-Economy

From:
Sao Paulo / Guarulhos International Airport, Brazil - Terminal 3

Leaving:
Sat 04 Nov 04:50

Destination:
Istanbul / Ataturk Airport, Turkey - International Terminal

Arriving:
Sat 04 Nov 22:15

Seat Number:

Aircraft Type:

B77er

Operated By:

Flying Time:

12h25m

Stops:

0

Airline Reference:

AIR

Flight Number
TK0386

Class:
L-Economy

From:
Istanbul / Ataturk Airport, Turkey - International Terminal

Leaving:
Sun 05 Nov 01:40

Destination:
Tbilisi / Tbilisi International Airport, Georgia

Arriving:
Sun 05 Nov 04:55

Seat Number:

Aircraft Type:

Boeing 737

Operated By:

Flying Time:

2h15m

Stops:

0

Airline Reference:

We have been advised that you will not require a visa to enter Brazil but this must be checked locally.

We will also be sending self-funded invitations to both representatives that will be attending the Summit alongside Mr. David Sergeenko. In order to do so, may you please kindly provide their full names and email addresses?

Upon receiving confirmation of the flight itinerary, we will proceed to finalise the booking.

Many thanks in advance and kind regards,

Harriet

Harriet Toole

Project Assistant

World Hepatitis Summit 2017 Secretariat

Telephone: +44 (0) 1730 715 206

Email: [email-masked]

Support will be available between the hours of 09.00 – 17.00 (UK time)

From: WHS 2017 Registration Team
Sent: 02 June 2017 17:21
To: 'Sopo Belkania' <[email-masked]>
Subject: RE: World Hepatitis Summit 2017 - São Paula - Brazil

Dear Sopo,

Many thanks for your email and for providing a scanned copy of the Hon. David Sergeenko’s passport, it is much appreciated.

I have advised WHA of the preferable flight itinerary, and I will be in touch early next week in order to finalise this booking to Sao Paulo.

We will also ensure that self-funded registrations are sent to both representatives that will be attending the Summit alongside Mr. David Sergeenko. In order to do so, may you kindly provide their full names and email addresses?

Many thanks in advance, and I look forward to speaking with you next week to finalise all registration detail.

Kind regards,

Harriet

Harriet Toole

Project Assistant

World Hepatitis Summit 2017 Secretariat

Telephone: +44 (0) 1730 715 206

Email: [email-masked]

Support will be available between the hours of 09.00 – 17.00 (UK time)

From: Sopo Belkania [mailto:[email-masked]]
Sent: 30 May 2017 22:07
To: WHS 2017 Registration Team <[email-masked]>
Subject: RE: World Hepatitis Summit 2017 - São Paula - Brazil

Dear Harriet,

Thank you very much for this great news.

Please be informed that the Minister will attend the Summit with 2 representatives of the Ministry of Labour, Health and Social Affairs of Georgia. Could you be so kind and send me the information regarding registration and logistical issues for these 2 delegates.

Please find attached scan of the passport of the Minister with all requested information and below  flight option which is the most suitable for Mr. David Sergeenko:

TBILISI / Tbilisi

ISTANBUL / Ataturk

05:50
30.10.2017 Monday

07:25
30.10.2017 Monday

ISTANBUL / Ataturk

SAO PAULO / Guarulhos

10:20
30.10.2017 Monday

19:15
30.10.2017 Monday

SAO PAULO / Guarulhos

ISTANBUL / Ataturk

04:50
04.11.2017 Saturday

22:15
04.11.2017 Saturday

ISTANBUL / Ataturk

TBILISI / Tbilisi

01:40
05.11.2017 Sunday

04:55
05.11.2017 Sunday

Thank you again for your support.

Best regards,

Sopo Belkania

Head of Executive Department

Ministry of Labor, Health and Social Affairs of Georgia

144 A.Tsereteli Avenue, 0159, Tbilisi, Georgia

Mobile number: +995 599 22 32 32

From: WHS 2017 Registration Team [mailto:[email-masked]]
Sent: Tuesday, May 23, 2017 3:52 PM
To: Sopo Belkania
Subject: RE: World Hepatitis Summit 2017 - São Paula - Brazil

Dear Sopo,

I am pleased to confirm that WHA have now advised that they will cover all travel and accommodation costs for the Right Honourable David Sergeenko. His attendance at the Summit is therefore now on a fully funded basis.

In order for us to finalise his registration and provide appropriate flight options, may you please provide the below details on his behalf:

·         Preferred airport of departure:

·         Passport number:

·         Passport expiry date:

·         Nationality:

·         Name as shown on passport:

·         Date of birth:

·         Country where passport issued:

I very much look forward to hearing from you – should you have any questions, do not hesitate to let me know.

Kind regards,
Harriet

Harriet Toole

Project Assistant

World Hepatitis Summit 2017 Secretariat

Telephone: +44 (0) 1730 715 206

Email: [email-masked]

Support will be available between the hours of 09.00 – 17.00 (UK time)

From: WHS 2017 Registration Team
Sent: 24 April 2017 17:37
To: Sopo Belkania <[email-masked]>
Cc: WHS 2017 Registration Team <[email-masked]>
Subject: RE: World Hepatitis Summit 2017 - São Paula - Brazil

Dear Sopo,

Following the below, may you kindly confirm if you are now able to provide flight details for the World Hepatitis Summit 2017, on behalf of the Right Honourable David Sergeenko?

Should David require a visa support letter for his travel to Sao Paulo, please provide all relevant passport information (First and last name as it appears on your passport, Birth date, Passport number, Passport expiry date, Nationality), by return of this email.

Many thanks in advance for your assistance, and we look forward to hearing from you.

Kind regards,

Harriet

Harriet Toole

Project Assistant

World Hepatitis Summit 2017 Secretariat

Telephone: +44 (0) 1730 715 206

Email: [email-masked]

Support will be available between the hours of 09.00 – 17.00 (UK time)

From: WHS 2017 Registration Team
Sent: 03 March 2017 09:28
To: Sopo Belkania <[email-masked]>
Subject: RE: World Hepatitis Summit 2017 - São Paula - Brazil

Dear Sopo,

Thank you for your email.

We have all the details we require for Mr. David Sergeenko for now other than the flight details. As soon as you have these please send them through.

We will be in touch again if we require any further information.

Many thanks and kind regards,

Louis

Louis Ramsey

Project Co-ordinator

World Hepatitis Summit 2017 Secretariat

Telephone: +44 (0) 1730 715 206

Email: [email-masked]

Support will be available between the hours of 09.00 – 17.00 (UK time)

From: Sopo Belkania [mailto:[email-masked]]
Sent: 02 March 2017 15:17
To: WHS 2017 Registration Team <[email-masked]>
Subject: RE: World Hepatitis Summit 2017 - São Paula - Brazil

Dear Louis,

Please be informed that you can contact me on my mobile number : +995 599 22 32 32

I am filling this form on behalf of Mr. David Sergeenko

Will you be attending the Summit in full from 01 – 03 November?

Yes

Have you arranged your flights? If not, please inform us of your arrival and departure details once you have them.

No. will provide later

Will you be attending the Conference Dinner due to be held on Wednesday 01 November 2017?

Yes

Do you have any dietary or additional requirements that we should be aware of?

No

Will you require any further information from us in order to request a visa?

Yes

If you need more information regarding his attendance please contact me.

Best regards,

Sopo Belkania

Head of Executive Office

Ministry of Labor, Health and Social Affairs of Georgia

144 A.Tsereteli Avenue, 0159, Tbilisi, Georgia

Mobile number: +995 599 22 32 32

From: WHS 2017 Registration Team [mailto:[email-masked]]
Sent: Tuesday, February 28, 2017 7:23 PM
To: [email-masked]
Subject: World Hepatitis Summit 2017 - São Paula - Brazil

Dear Sopo,

Thank you so much for your email and the letter of acceptance. We have tried contacting you on the phone without success on the following number 00995 251 00 12 , please may you confirm this is your correct number?

We are delighted to hear that the Minister David Sergeenko is able to attend the World Hepatitis Summit 2017 taking place in São Paulo, Brazil from 01 - 03 November 2017.

To help us register his attendance. We kindly ask that you provide us with the following details on his behalf:

Will you be attending the Summit in full from 01 – 03 November?

Have you arranged your flights? If not, please inform us of your arrival and departure details once you have them.

Will you be attending the Conference Dinner due to be held on Wednesday 01 November 2017?

Do you have any dietary or additional requirements that we should be aware of?

Will you require any further information from us in order to request a visa?

Once we have received this information by return, you will subsequently receive an email confirming the Minister David Sergeenko attendance to the Summit.

For the latest information on the Summit, please visit www.worldhepatitissummit.org.

We look forward to welcoming the Minister David Sergeenko in Brazil. For any queries pertaining to their attendance, please do not hesitate to contact us via the details provided below. Please do let me know if there is a time you are free for me to give you a call to go through the above, or alternatively if you would prefer to give me a call I am in the office all week.

Best regards,

Louis

Louis Ramsey

Project Co-ordinator

World Hepatitis Summit 2017 Secretariat

Telephone: +44 (0) 1730 715 206

Email: [email-masked]

Support will be available between the hours of 09.00 – 17.00 (UK time)