Subject: Electronic Floorcheck: Timesheets
From: Stephanie Saldana <[email-masked]>
To: Ayman Mohsen <[email-masked]>, Ibrahima Baber <[email-masked]>, Beth Brennan <[email-masked]>, Mariandrea Chamorro <[email-masked]>, Peter Cowley <[email-masked]>, Sarah Dominis <[email-masked]>, Elana Fiekowsky <[email-masked]>, Ramakrishnan Ganesan <[email-masked]>, Tia Goodwater <[email-masked]>, Ted Hammett <[email-masked]>, Norka Hilario <[email-masked]>, Mursaleena Islam <[email-masked]>, Houda Khayame <[email-masked]>, Leandre
Cc: Gregory Buchholz <[email-masked]>
Date: Thu, 27 Aug 2015 15:27:28 +0000

Hello Colleagues,

As a recipient of US Government funding for program implementation, Abt Associates is subject to unannounced timesheet audits (also referred to as “floor checks”) by the Defense Contract Audit Agency (DCAA).  As part of this audit, timecards are randomly selected to review to determine adherence to the established time reporting policy and compliance with total time accounting practices.  As Abt requires time be entered into the time-keeping system daily, or by noon the next day, retroactively completing time records can impact the integrity of complete and accurate records of labor, which is the basis for charges to the government.   Abt Associate’s Government Accounting Compliance Department runs a weekly report to determine timesheets which aren’t compliant with the time reporting policy, and could be “at risk” in the event of a floor check.   Federal law imposes substantial penalties to the company for false claims on timesheets and/or fraudulent charges to the government.

For the current time reporting period, your timecard has been flagged as either being incomplete or not started.  To be compliant with the time keeping policy (attached for your reference), the Division requests you complete your timecard immediately.  Additionally, if there is a circumstance which has led to the delay of your daily timekeeping, we request you provide that feedback so we can alert our internal Compliance Group; this feedback allows the company to determine if the process adequately addresses the circumstances which may impact our ability to complete the daily time card.

Please provide any concerns for feedback for this time period no later than COB Tuesday, as the Division will consolidate all responses and provide them to the Compliance Group on Wednesday.

Best,

Stephanie Saldana | Associate Finance and Contracts Analyst

International Health Division | Abt Associates

O: 301.347.5661 | www.abtassociates.com