Subject: FW: Airport Transfer rates ---- this is the most updated arrival/departure time table
From: Arsen Khitiri <[email-masked]>
To: Tamta Kobakhidze <[email-masked]>
Date: Thu, 10 May 2012 05:31:03 +0000

tata please es file amomibechde getayva

madloba

achiko

________________________________________

From: Montana Stevenson

Sent: Tuesday, May 08, 2012 11:05 PM

To: Arsen Khitiri; Robin Keeley

Cc: Gael O'Sullivan

Subject: RE: Airport Transfer rates ---- this is the most updated arrival/departure time table

Sorry but here attached is a slightly updated list of arrival/departure times. Please see below email for response to your question about poster the driver will have.

Best,

Montana

-----Original Message-----

From: Montana Stevenson

Sent: Tuesday, May 08, 2012 2:59 PM

To: Arsen Khitiri; Robin Keeley

Cc: Gael O'Sullivan

Subject: RE: Airport Transfer rates

Hi Achiko,

Is "USAID/SHOPS Regional Family Planning Conference" too long? I think it would be good to have the family planning conference part in there too if it isn't too long.

I have attached the most updated arrival times to this email. There are a few people I have not heard from, but we can figure that out when Robin and I arrive in Georgia.

Best,

Montana

-----Original Message-----

From: Arsen Khitiri

Sent: Tuesday, May 08, 2012 1:05 PM

To: Robin Keeley; Montana Stevenson

Cc: Gael O'Sullivan

Subject: RE: Airport Transfer rates

lets agree on USAID/SHOPS - what you think?

Achiko

________________________________________

From: Robin Keeley

Sent: Tuesday, May 08, 2012 7:12 PM

To: Arsen Khitiri; Montana Stevenson

Cc: Gael O'Sullivan

Subject: RE: Airport Transfer rates

We could just write "USAID/SHOPS Regional FP Conference" on the card or something to that effect and we will let the participants know what to look out for. Plus with the driver having a list of names and flight arrivals, we will ensure he does not leave anyone behind. It is less intensive than a card with each name on it.

Robin L. Keeley, MPH| Senior Analyst, International Health | Abt Associates

O: 301.347.5653 | F: 617.714.0961 | www.abtassociates.com

-----Original Message-----

From: Arsen Khitiri

Sent: Tuesday, May 08, 2012 11:10 AM

To: Montana Stevenson

Cc: Robin Keeley; Gael O'Sullivan

Subject: RE: Airport Transfer rates

WOW its too long to fit in A4 - Lets say participants that drivers will meet them by name

it means that when you arrive you will see A4 format poster in drivers hand wit Montana Stevenson on it

Please send me participant arrival/departure list where we will have participants that you pay

also if you like we can ask same company to meet the participants that you will not pay and they will provide receipts for them.

Thank you

achiko

________________________________________

From: Montana Stevenson

Sent: Tuesday, May 08, 2012 5:05 PM

To: Arsen Khitiri

Cc: Robin Keeley; Gael O'Sullivan

Subject: RE: Airport Transfer rates

Okay then I guess it should say -

Capturing Legacy, Maximizing Sustainability Regional Family Planning Conference Tbilisi, Georgia May 16-18, 2012

Also, I wanted to let participants who we are not paying for know about some ways to get from the airport to the hotel.

I am going to let them know there is an airport taxi service that they can organize through the hotel. Are there any other taxi services you would recommend - services that are usually at the airport and give receipts?

Thanks,

Montana

-----Original Message-----

From: Arsen Khitiri

Sent: Tuesday, May 08, 2012 12:53 AM

To: Montana Stevenson

Cc: Robin Keeley; Gael O'Sullivan

Subject: RE: Airport Transfer rates

Hi Montana

it will be better if Driver meet participants with A4 format sign with conference name on it (for every participant same sign ) - participant list driver will have with him to identify passenger

Thank You

Achiko

________________________________________

From: Montana Stevenson

Sent: Tuesday, May 08, 2012 2:21 AM

To: Arsen Khitiri

Cc: Robin Keeley; Gael O'Sullivan

Subject: RE: Airport Transfer rates

Hi Achiko,

I think we should put the name of the conference and also the participant names. I will email the participants informing them of this. Would you like me to make signs for the participants arriving together and send them to you?

Thank you for helping to organize this. We have figured out how to bring money with us so we will be able to pay for this in cash.

Thank you,

Montana

-----Original Message-----

From: Arsen Khitiri

Sent: Monday, May 07, 2012 2:04 AM

To: Montana Stevenson

Cc: Robin Keeley; Gael O'Sullivan

Subject: RE: Airport Transfer rates

Hi Montana

I would like to agree with you on Airport Meeting Poster - Driver will meet all participants By A4 poster where will be printed ????

Project Name? conference Name? participant Name? what you think? - all participants who needs airport pickup service should be informed about this

Thank You

Achiko

-----Original Message-----

From: Arsen Khitiri

Sent: Friday, May 04, 2012 10:52 PM

To: Montana Stevenson

Cc: Robin Keeley; Gael O'Sullivan

Subject: Airport Transfer rates

Hi Montana

regarding airport transfer - rates are below

Sedan (1-3 pax) 30$ - per transfer

Minivan (4-6 pax) 50$ - per transfer

Minibus (7-14 pax) 80$ per transfer

payment method Cash 100% after service delivery

Poster will cost less than 80$ but i should find out how much it will be.

for printing as we agreed we need file

Thank You

Achiko

________________________________________

From: Montana Stevenson

Sent: Friday, May 04, 2012 5:34 PM

To: Arsen Khitiri

Cc: Robin Keeley; Gael O'Sullivan

Subject: RE: Conference logistics

Hi Achiko,

Thank you for the information on the shtenders and the translation. This is helpful for us to plan how much money we need to have available for these things. We also wondered if you could give us an estimate of the per person cost of a trip of the airport to the hotel? Again, we just want to make sure we bring/have available enough money to cover these costs. And, I will get you a final list of arrival times as soon as I have it.

Do you know what the price would be for a poster (2ftX3ft) - would it be around 80 USD too?

Thank you,

Montana

-----Original Message-----

From: Arsen Khitiri

Sent: Friday, May 04, 2012 8:09 AM

To: Natia Baratelia; Montana Stevenson

Cc: Robin Keeley; Gael O'Sullivan

Subject: RE: Conference logistics

Thank you Natia

-----Original Message-----

From: Natia Baratelia

Sent: Friday, May 04, 2012 12:04 PM

To: Arsen Khitiri; Montana Stevenson

Cc: Robin Keeley; Gael O'Sullivan

Subject: RE: Conference logistics

Hi Montana, I am responding your answer on money:

You can bring some cash, each person ~500USD not be a problem to carry them as for pocket expenses. Achiko will help to convert them into GEL as need with exchange rate receipt.

You also can use credit cards or debit cards or corporate card, I know Abt has that, as there are a lot of ATMs in Tbilisi you can withdraw in local GEL. Achiko also can help you in that. ATMs operate in English languages as well. There will be some withdrawal fees only, I guess.

As for wiring money to our account as I remember this option was not supported from IAMs.

Thanks a lot!

Sincerely,

Natia Baratelia

Finance and Administration Director

Abt Associates Incorporated - Georgia

USAID Health System Strengthening Project 1B, Budapest Street, 5th floor Tbilisi 0160, Georgia Tel. (995 32) 238 87 33, 238 87 34 ext 110

Fax: (995 32) 238 87 35

-----Original Message-----

From: Arsen Khitiri

Sent: Friday, May 04, 2012 11:49 AM

To: Montana Stevenson

Cc: Robin Keeley; Gael O'Sullivan; Natia Baratelia

Subject: RE: Conference logistics

Hi Montana

Translation - 1 page word document Russian/English or vise versa cost 13$ per page - ppt translation cost 7$ per slide

Shtender - standard size is 60/160 cm - 1,97/5.25 ft and price for it is arround 80 USD

Question regarding money - what you mean to wire money to our office? if you think that you can transfer money in Abt Georgia account i think its will not work, but Natia can say it more competently, Nati can you please see Montanas question and answer her what you think (see email below) may be I gave her wrong answer

Thank you

Achiko

________________________________________

From: Montana Stevenson

Sent: Friday, May 04, 2012 12:28 AM

To: Arsen Khitiri

Cc: Robin Keeley; Gael O'Sullivan

Subject: RE: Conference logistics

Hi Achiko,

You are up so late!

Thank you for looking into the shtenders. And, please let us know about the translator. We can also look for someone here or ask the facilitator we have hired who is a native Russian speaker. Although depending on the number of presentations we may need another person because we do not want to overburden him.

One more important question about money. Will we be able to wire money to your office to be able to use while in Georgia to pay for things like the restaurant dinner or the ground transport or the Russian translation? Or, do we need to figure out an alternative method for accessing money while in Georgia?

I am still waiting for information on about 6 more people's flights and then I will have all the necessary ground transport info and can send you a finalized list. There are at least four participants who will be coming by car from Yerevan and will be taken directly to the hotel so do not need ground transport.

Thank you so much!

Montana

-----Original Message-----

From: Arsen Khitiri

Sent: Thursday, May 03, 2012 3:38 PM

To: Montana Stevenson; Robin Keeley

Cc: Gael O'Sullivan

Subject: RE: Conference logistics

PLease See in CAPS BELOW

________________________________________

From: Montana Stevenson

Sent: Wednesday, May 02, 2012 10:51 PM

To: Arsen Khitiri; Robin Keeley

Cc: Gael O'Sullivan

Subject: RE: Conference logistics

Hi Achiko,

1. We think those shtenders could work. How long does it take to have them printed? How much do they cost compared to posters? Do you have the stands, or would we have to buy them?

Most importantly do you have the dimensions for them? Then I can have the graphic designer make the design to fit.

IT NEEDS 2-3 DAYS TO PRINT - HOW MUCH IT WILL COST I WILL FIND OUT AND LET YOU KNOW - WHAT IS STANDARD SIZES FOR SHTENDER I WILL FIAND OUT AS WELL

2. We are thinking of buying the following supplies in Georgia next Friday (May 11) when Robin is there:

- Binders with clear covers and metal rings and we will hole punch documents to put in them (see image)

- Tabs for separating different types of documents in the binders

- Lined notepapers for inside the binders

- Notebooks with lined paper

Do you think it will be easy to get these items?

NO PROBLEM WE CAN BUY ALL THIS ITEMS IN TBILISI

3. We are trying to make sure all the presentations we are bringing are translated into Russian in advance, but some people have been slow getting their presentations finalized, and we think we might need to have some translated over the weekend before the conference (May 12-13). Do you know anyone who could help out with English-Russian written translation? Do you have someone your office uses? Do they need to be booked in advance? Do you know the pricing – do they charge by the hour, or the word?

WE DO NOT HAVE RUSSIAN ENGLISH TRANSLATOR WORKING IN OUR OFFICE - TOMORROW I WILL TRY TO FIND SOMEONE AND LET YOU KNOW

Thanks,

Montana

From: Arsen Khitiri

Sent: Wednesday, May 02, 2012 3:55 AM

To: Montana Stevenson; Robin Keeley

Cc: Gael O'Sullivan

Subject: RE: Conference logistics

Hi Montana

what you think if we will make shtenders?

somthing like see attached picture -and it will have it stand

Achiko

________________________________

From: Montana Stevenson

Sent: Wednesday, May 02, 2012 2:02 AM

To: Robin Keeley; Arsen Khitiri

Cc: Gael O'Sullivan

Subject: RE: Conference logistics

Hi Achiko,

Regarding the posters, Robin is right, the size is 2ftX3ft. The artwork will be slightly different from the version I sent you. The graphic designer will make a space for an agenda sheet to be taped on. However, do you think you can have something like that design printed on 2ftX3ft (24inchesX36inches) glossy paper and then mounted on foam core so that it will be firm? And then we would place it on an easel. Does your office have any easels? I can look around here for some too.

I do not have all the participant arrival times yet, but have attached the information that I have so far.

Thank you,

Montana

From: Robin Keeley

Sent: Tuesday, May 01, 2012 1:44 PM

To: Arsen Khitiri

Cc: Montana Stevenson; Gael O'Sullivan

Subject: RE: Conference logistics

Thanks Achiko – that is great news about the restaurant!

Montana will send you the list of participants with their arrival dates and times. We don’t have them for everyone yet, but we can at least begin the arrangements.

Also, I believe the poster is 2 feet x 3 feet, but I will ask Montana to please confirm that. We are only looking for about 3 of the posters which we will station outside of the conference rooms and perhaps in the lobby, especially on the arrival day at the conference check-in desk.

Thanks!

Robin

Robin L. Keeley, MPH| Senior Analyst, International Health | Abt Associates

O: 301.347.5653 | F: 617.714.0961 | www.abtassociates.com<http://www.abtassociates.com/>

From: Arsen Khitiri

Sent: Tuesday, May 01, 2012 1:38 AM

To: Robin Keeley

Cc: Montana Stevenson; Gael O'Sullivan

Subject: RE: Conference logistics

Hi Robin

I need participant list and their flight details (Tbilisi Airport arrival and departure dates and times )

Restaurant I have booked is max 5 minutes’ walk from Hotel

Poster – can you please send me the sizes (what size should be poster and how many posters we need)

Thank you

Achiko

From: Robin Keeley

Sent: Tuesday, May 01, 2012 1:24 AM

To: Arsen Khitiri

Cc: Montana Stevenson; Gael O'Sullivan

Subject: Conference logistics

Hi Achiko,

I wanted to get in touch about some of the logistical details now that the conference is getting close. We need to determine how we will arrange for the participants to travel from the airport to the hotel on Tuesday May 15th. We also have some people arriving before the 15th who will need transportation:

Robin Keeley – Thursday May 10th

Montana Stevenson – Saturday May 12th

Margaret Neuse – Monday May 14th

Also, I wanted to touch base on the arrangements for the dinner on Wednesday night? Have you located a restaurant near the hotel?

Finally, as for the posters, I have attached the design for your reference per your conversation with Montana.

Thanks for your assistance!

Robin

Robin L. Keeley, MPH| Senior Analyst, International Health | Abt Associates

O: 301.347.5653 | F: 617.714.0961 | www.abtassociates.com<http://www.abtassociates.com/>