Subject: Fw: Labor Adjustments
From: Margarita Fernandez <[email-masked]>
To: All IHD Field <[email-masked]>
Cc: All IHD FCAs Bethesda <[email-masked]>, All IHD Portfolio Managers-Senior Management Team <[email-masked]>
Date: Thu, 20 Mar 2014 17:28:53 +0000

Dear IHD colleagues,

As the FY comes to a close we would like to thank those of you who have been clearing time from IHD's subaccount. It is essential that all time be cleared as soon as possible and by the end of the FY. We need you help to do that.

Per the message below from our Compliance Department, please be sure to include a reasonable and valid explanation in your labor adjustments so these don't get rejected. If you have any questions please don't hesitate to contact your time keepers, FCAs or contact
Gregory Buchholz.

Thank you!

From: Paula Handrahan

Sent: Wednesday, March 19, 2014 8:57:34 AM

To: Margarita Fernandez

Cc: Kevin O'Reilly; Diana Silimperi; Emily Siedlik

Subject: Labor Adjustments

Hi Margarita,

I’m hoping you can help me with an issue we are having with labor adjustments.  With the year-end approaching we are receiving a large number of adjustments to correct holiday time at the sites.  While this is not unusual, the problem we
are having is none of these labor adjustments are properly documented.  In most cases the only comment explaining why the adjustment is being made is “reclassification of time”.  We have been rejecting these adjustments and adding a comment explaining that
we need more information as to why this adjustment is required.  Unfortunately these adjustments are being resubmitted without any changes to the comments so we are forced to reject them a second and sometimes third time.  Could you please reach out to the
field and explain to them that an adequate comment is required for us to be able to process these labor adjustments?  I want to make sure we get all of these processed before March 28th because the fringe labor categories can’t be adjusted after
we close the fiscal year.

Thanks for any help you can provide.  I’m sure our rejection of these labor adjustments must be frustrating to the field.

Paula Handrahan

Manager of Government Accounting

Office Phone:  (617)349-2546

Cell Phone: (617)631-2253