Subject: RE: COVID-19 response: UN procurement for Georgia (quotations for hospital equipment and emergency vehicles) _ Rukhi
From: Mikkel BROHOLT <[email-masked]>
To: Nino Kvernadze <[email-masked]>
Cc: Nino Gvenetadze <[email-masked]>, Lia Tavadze <[email-masked]>, Maia Nikoleishvili <[email-masked]>, Tornike GOGORISHVILI <[email-masked]>, Elene ALADASHVILI <[email-masked]>, Philipp HODEL <[email-masked]>
Date: Mon, 06 Jul 2020 07:24:24 +0000

Dear Nino,

Thank you, sounds good. Let’s do 3pm (Georgian time). Talk soon.

All the best,

Mikkel

From: Nino Kvernadze <[email-masked]>
Sent: 06 July 2020 09:11
To: Mikkel BROHOLT <[email-masked]>
Cc: Nino Gvenetadze <[email-masked]>; Lia Tavadze <[email-masked]>; Maia Nikoleishvili <[email-masked]>; 'Tornike GOGORISHVILI' <[email-masked]>; 'Elene ALADASHVILI' <[email-masked]>; 'Philipp HODEL' <[email-masked]>
Subject: RE: COVID-19 response: UN procurement for Georgia (quotations for hospital equipment and emergency vehicles) _ Rukhi

Dear Mikkel,

If you mean Georgian time zone, both proposal looks fine. However 3pm suits best. Let’s talk via Webex.

Please confirm.

Best,

Nino

From: Mikkel BROHOLT <[email-masked]>
Sent: Monday, July 6, 2020 1:19 AM
To: Nino Kvernadze <[email-masked]>
Cc: Nino Gvenetadze <[email-masked]>; Lia Tavadze <[email-masked]>; Maia Nikoleishvili <[email-masked]>; 'Tornike GOGORISHVILI' <[email-masked]>; 'Elene ALADASHVILI' <[email-masked]>; 'Philipp HODEL' <[email-masked]>
Subject: RE: COVID-19 response: UN procurement for Georgia (quotations for hospital equipment and emergency vehicles) _ Rukhi

Dear Nino,

Thank you, may I suggest Monday afternoon at 3pm or 5pm?

Best,

Mikkel

From: Nino Kvernadze <[email-masked]>
Sent: 03 July 2020 12:38
To: Mikkel BROHOLT <[email-masked]>
Cc: Nino Gvenetadze <[email-masked]>; Lia Tavadze <[email-masked]>; Maia Nikoleishvili <[email-masked]>; Tornike GOGORISHVILI <[email-masked]>; Elene ALADASHVILI <[email-masked]>; Philipp HODEL <[email-masked]>
Subject: RE: COVID-19 response: UN procurement for Georgia (quotations for hospital equipment and emergency vehicles) _ Rukhi

Dear Mikkel,

Many thanks for your email.

Unfortunately today is not possible to schedule a meeting. We propose instead,  to organize a meeting early next week, the second half of the day.

Please suggest the exact time and date at your earliest convenience.

Best regards,

Nino Kvernadze

From: Mikkel BROHOLT [mailto:[email-masked]]
Sent: Thursday, July 2, 2020 9:22 PM
To: Nino Kvernadze <[email-masked]>
Cc: Nino Gvenetadze <[email-masked]>; Lia Tavadze <[email-masked]>; Maia Nikoleishvili <[email-masked]>; Tornike GOGORISHVILI <[email-masked]>; Elene ALADASHVILI <[email-masked]>; Philipp HODEL <[email-masked]>
Subject: RE: COVID-19 response: UN procurement for Georgia (quotations for hospital equipment and emergency vehicles) _ Rukhi

Dear Nino,

Thank you very much for the kind introduction and message, nice to e-meet you and hope to meet in person in the not too distant future.

I wanted to acknowledge receipt of the attachment, which we will review and revert with additional clarifications and information requested. In order to ensure that we understand the request and points raised, may I suggest a brief call with you and the team in copy tomorrow (Friday) afternoon, say around 4pm Tbilisi time?

With many thanks in advance. Looking forward to speaking to you, and not least to working with you all over the coming months on this important undertaking.

Best wishes,

Mikkel

From: Nino Kvernadze <[email-masked]>
Sent: 01 July 2020 12:33
To: Mikkel BROHOLT <[email-masked]>
Cc: Nino Gvenetadze <[email-masked]>; Lia Tavadze <[email-masked]>; Maia Nikoleishvili <[email-masked]>
Subject: RE: COVID-19 response: UN procurement for Georgia (quotations for hospital equipment and emergency vehicles) _ Rukhi

Dear Mikkel,

First of all, let me start to introduce myself. In previous email I was very quick. My name is Nino Kvernadze and I am a Project Manager with the World Bank COVID-19 Emergency Project Implementation Unit (PIU) at the MoILHSA, since June 16.

The PIU team, together with the Ministry are particularly happy to have your valuable support in procuring hospital equipment, and with this correspondence, I am returning your most-up-to-date file with available quotations. Please, kindly check the added column right to the Notes column, reflecting interest revealed by our partners from the  Rukhi Hospital towards selected items.

As requested, we would be happy to have more specifications for our partners responsible for equipping Rukhi Hospital, which is one of the strategic targets under the World Bank COVID-19 Project in Georgia.

We stand ready to discuss these, and also other parts of UNOPS prepared quotations in the area of vehicles and equipment for emergency care institutions in Georgia, also under consideration of the PIU currently.

I am copying on this correspondence my colleague specialists at the PIU,  Lia Tavadze and Nino Gvenetadze consulting the Ministry on the issues of Health and Procurement respectively, and I look forward to having your feedback soon and working with you further productively. Please, feel free to suggest a meeting should we need to discuss these in more details via skype or zoom.

With best regards.

ნინო კვერნაძე

პროექტის მენეჯერი,

მსოფლიო ბანკის COVID-19-ის წინააღმდეგ სწრაფი რეაგირების

პროექტის განმახორციელებელი ჯგუფი (PIU),

საქართველოს ოკუპირებული ტერიტორიებიდან დევნილთა, შრომის, ჯანმრთელობისა და სოციალური დაცვის სამინისტრო

www.moh.gov.ge

Nino Kvernadze

Project Manager, PIU – World Bank

Emergency COVID-19 Response Project Implementation Unit

Ministry of Internally Displaced Persons from the Occupied Territories, Labour, Health and Social Affairs of Georgia

www.moh.gov.ge

Email: [email-masked]

Cell: +995 599 18 46 44

From: Nino Kvernadze
Sent: Saturday, June 27, 2020 11:46 PM
To: Mikkel BROHOLT <[email-masked]>
Cc: Nino Gvenetadze <[email-masked]>; Lia Tavadze <[email-masked]>; Maia Nikoleishvili <[email-masked]>
Subject: RE: COVID-19 response: UN procurement for Georgia (quotations for hospital equipment and emergency vehicles)

Dear Mikkel,

Thank you for your email.

We will get back to you shortly.

All the best,

Nino

ნინო კვერნაძე

პროექტის მენეჯერი,

მსოფლიო ბანკის COVID-19-ის წინააღმდეგ სწრაფი რეაგირების

პროექტის განმახორციელებელი ჯგუფი (PIU),

საქართველოს ოკუპირებული ტერიტორიებიდან დევნილთა, შრომის, ჯანმრთელობისა და სოციალური დაცვის სამინისტრო

www.moh.gov.ge

Nino Kvernadze

Project Manager, PIU – World Bank

Emergency COVID-19 Response Project Implementation Unit

Ministry of Internally Displaced Persons from the Occupied Territories, Labour, Health and Social Affairs of Georgia

www.moh.gov.ge

Email: [email-masked]

Cell: +995 599 18 46 44

From: Mikkel BROHOLT [mailto:[email-masked]]
Sent: Saturday, June 27, 2020 12:54 PM
To: Maia Nikoleishvili <[email-masked]>
Cc: Nino Kvernadze <[email-masked]>; Nino Gvenetadze <[email-masked]>; Lia Tavadze <[email-masked]>
Subject: Re: COVID-19 response: UN procurement for Georgia (quotations for hospital equipment and emergency vehicles)

Dear Maia (and Nino and Lia),

Thank you, absolutely no problem to share with the project team, appreciate it.

Hope you’re progressing with the review, and please do not hesitate to contact me if you have any questions or clarifications.

I am aware that some of the hospital equipment and vehicles UNOPS have quoted are technically a bit more complex and may require Follow-up discussions regarding the specifications, installation, maintenance, etc.  We know this and are happy to help, so don’t hesitate to reach out.

Wishing you all a nice weekend.

All the best

Mikkel

Sent from my iPhone

On 23 Jun 2020, at 16:58, Maia Nikoleishvili <[email-masked]> wrote:

Dear Mikkel,

Many thanks for your e-mail.

With your permission, I am forwarding this communication to the PIU members for their consideration.

Thank you once again for your support and fruitful collaboration.

Best regards,

Maia

From: Mikkel BROHOLT <[email-masked]>
Sent: Tuesday, June 23, 2020 4:55 PM
To: Maia Nikoleishvili <[email-masked]>
Subject: FW: COVID-19 response: UN procurement for Georgia (quotations for hospital equipment and emergency vehicles)

Dear Maia,

You may recall that one of the ambulance quotes in the attached list did not include full medical equipment. We have now obtained an updated quote (highlighted in orange), which I share with you for the MOH consideration. Please do not hesitate to contact me in case you, or your MOH colleagues, have any questions or comments on any of the attached quotations or related support elements. We would be happy to discuss and clarify, as needed.

Looking forward to hearing from you.

Best wishes,

Mikkel

From: Mikkel BROHOLT <[email-masked]>
Sent: 12 June 2020 22:16
To: 'Tamar Gabunia' <[email-masked]>
Cc: 'Volkan Cetinkaya' <[email-masked]>; 'Tanvir Hossain' <[email-masked]>; 'Nino Ramishvili' <[email-masked]>; 'Tamar Tsenteradze' <[email-masked]>; 'Maia Nikoleishvili' <[email-masked]>
Subject: RE: COVID-19 response: UN procurement for Georgia (quotations for hospital equipment and emergency vehicles)

Dear Mrs. Gabunia,

I trust this message finds you well.

During the week, we have worked on obtaining additional quotes and inputs for the items under the “Hospital Equipment” category, including details on brand, models, and updated delivery timelines. These are captured in the updated quotations attached.

In particular, we discussed with our offices in Ukraine, Kosovo and Albania regarding the CT scanner, and are pleased to inform that our colleagues in Ukraine recently concluded an international competitive tender and obtained good results (winning bid was Cannon, 84-slices). Our technical experts and engineers also provided useful feedback on some technical points that the MoH may want to take into consideration regarding the CT room itself (is it purpose-built, radiation requirements, etc.). These are captured in the attached Word file. If the MoH experts would like to discuss any of these points, we stand ready to facilitate accordingly.

In order for us to provide a reliable quote for the ICU Stations (item #71), we would appreciate if you could share additional details/specifications on what the MoH is requiring. With that, we can review and revert with quotations for that item early next week.

Finally, we have engaged multiple suppliers and other UNOPS entities to obtain quotes for ambulances and motorcycles. As you will note, we have several options that match the overall specifications, with slightly different set-up, medical equipment types, and INCOTERMS. For the quote from the Georgian supplier, we are still awaiting further details on the medical equipment included, and will revert with additional details early next week (price will increase accordingly). As previously noted, the indicative quotes of imported commodities are net of transportation charges and UNOPS service fee.

In short, while further information is forthcoming next week, we nevertheless wanted to share the additional work and quotations with you at this point, as important inputs for the MoH’s ongoing considerations.

We remain available for further clarifications or inputs on any of the above, as needed.

With best regards and wishes for a nice weekend,

Mikkel

From: Mikkel BROHOLT <[email-masked]>
Sent: 05 June 2020 18:18
To: 'Tamar Gabunia' <[email-masked]>
Cc: 'Volkan Cetinkaya' <[email-masked]>; 'Tanvir Hossain' <[email-masked]>; 'Nino Ramishvili' <[email-masked]>; 'Tamar Tsenteradze' <[email-masked]>; 'Maia Nikoleishvili' <[email-masked]>
Subject: COVID-19 response: UN procurement for Georgia (quotations for hospital equipment)

Dear Mrs. Gabunia,

Further to the below, and in line with earlier discussions between the Ministry of Health, the World Bank and the UN working group on health procurement, we are pleased to submit for your consideration the quotations UNOPS has prepared for items under the Hospital Equipment category. This list has been discussed and agreed at the UN working group.

You will note that UNOPS is able to cover approx. 75% of the items under this category from existing LTAs/contracts and local quotes obtained. We have matched against existing LTA/contracts and reached out to major suppliers to confirm prices and availability, and inquired with contract managers about supplier performance evaluation. We have also received quotations for majority of the items from local suppliers and checked local offers with the prices available through LTAs.

As a result, UNOPS would be well positioned to supply “Hospital Equipment lines 1 to 30”, the “ER items”, the “Radiology items”, and the “Ward items”. We are not as well positioned to supply the “OR items”, the “Clinical Lab items”, and the “Sterilization items”. We will continue to look into the remaining items under this category, and there is a good chance that UNDP will be able to provide many of them, so we will revert with additional quotations next week.

Kindly note that most of the items are subject to UNOPS quality assurance policy, and that the price of imported commodities is net of transportation charges and UNOPS service fee.

We wanted to share the attached quotations, even if it is not a complete list, as it seems better to send them in batches once available for you to know as quickly as possible and to avoid that we lose the validity of the quotes as the market remains volatile for many of these commodities. As you can see, some of the items are immediately available, others might take time but we will try to expedite procurement process once the agreement is reached.

I remain available for further discussions with your team and with the World Bank teams.

We look forward to hearing from you and working together on this important project for Georgia.

With best wishes,

Mikkel

NB. We aim to share quotations for the “Laboratory” items (UNICEF) and “Emergency vehicles” (UNOPS) next week, if all goes well

From: Mikkel BROHOLT <[email-masked]>
Sent: 03 June 2020 17:22
To: 'Tamar Gabunia' <[email-masked]>
Cc: 'Volkan Cetinkaya' <[email-masked]>; 'Tanvir Hossain' <[email-masked]>; 'Nino Ramishvili' <[email-masked]>; 'Tamar Tsenteradze' <[email-masked]>; 'Maia Nikoleishvili' <[email-masked]>
Subject: RE: COVID-19 response: UN procurement for Georgia (update)

Dear Mrs. Gabunia,

Many thanks, this is well noted, we will copy Maia in our communication going forward.

We endeavor to get back with quotes for additional items by the end of this week/early next week.

All the best,

Mikkel

From: Tamar Gabunia <[email-masked]>
Sent: 03 June 2020 09:02
To: Mikkel BROHOLT <[email-masked]>
Cc: 'Volkan Cetinkaya' <[email-masked]>; 'Tanvir Hossain' <[email-masked]>; 'Nino Ramishvili' <[email-masked]>; 'Tamar Tsenteradze' <[email-masked]>; Maia Nikoleishvili <[email-masked]>
Subject: RE: COVID-19 response: UN procurement for Georgia (update)

Dear Mikkel

Many thanks for this update. This sounds great! Please kindly CC Maya Nikoleishvili on this communication for her immediate follow up.

With kind regards and look forward to moving ahead with needed procurements.

Best

Tamar

From: Mikkel BROHOLT [mailto:[email-masked]]
Sent: 2 June, 2020 19:23
To: Tamar Gabunia <[email-masked]>
Cc: 'Volkan Cetinkaya' <[email-masked]>; 'Tanvir Hossain' <[email-masked]>; 'Nino Ramishvili' <[email-masked]>; 'Tamar Tsenteradze' <[email-masked]>
Subject: COVID-19 response: UN procurement for Georgia (update)

Dear Mrs. Gabunia,

I trust this message finds you well, despite the circumstances.

I write to provide you an update on the status of the COVID-19 procurement support by the UN. We have held several rounds of internal consultations among the interested UN agencies, and I am pleased to inform you that we have made good progress on divvying up the work with quotations for the many items on the MoH list.

In light of the urgency for PPEs, and with a view to streamline our support, we decided that UNDP will provide quotations for all the PPE items. They have solicited updated quotes and delivery times, and we are now ready to share them with the MoH. In this regard, I will request our UNDP colleagues to share the list directly with you, with a copy to the rest of us in this email. Kindly let me know if you would like other MoH colleagues to be in copy as well.

On the other categories, it will be UNOPS that provides quotes for the Emergency vehicles, and likely UNICEF/WHO that take care of the Laboratory items, and then UNOPS and UNDP will be sharing the Hospital Equipment items. All of these take a bit more time to validate quotes and delivery times, but we are working on it and will revert asap.

Merely to keep you abreast of our efforts to support you.

With many thanks and best wishes,

Mikkel

<Additional Considerations CT scanner.docx>

<COVID procurement MoH_Hospital Equipment quotations (UNOPS 12 June).xlsx>

<COVID procurement MoH_Emergency Car and Components quotations (UNOPS 19 June).xlsx>