Subject: RE: [EXT] Re: WHO Video System Commercial Offer
From: Maia Nikoleishvili
To: "DOMENTE, Silviu" <[email-masked]>
Cc: Amiran Gamkrelidze <[email-masked]>; Tinatin Khardziani </o=ExchOrganization/ou=Exchange Administrative Group (FYDIBOHF23SPDLT)/cn=Recipients/cn=df85f02f2c1346a0a03f665f92c51f0a-Tinatin>; Tamar Gabunia </o=ExchOrganization/ou=Exchange Administrative Group (FYDIBOHF23SPDLT)/cn=Recipients/cn=e6ca04f38ec94d0cadab9cbdf90fcdde-Tamar G>
Date: Thu, 23 Apr 2020 17:53:00 +0000

Dear Silviu,

With great pleasure we will assist you in coordination of this issue from our side.

Hereby we would like to kindly ask you to consider one video-conference equipment for the Ministry, since we don’t have such technical resource and it will definitely assist us to improve our technical communication capacity.

Hope for your kind consideration.

With best regards,

Maia Nikoleishvili MPA

Acting Head of International Relations and Protocol Division of Administration

Ministry of IDPs from the Occupied Territories, Labour, Health and Social Affairs of Georgia

Address: 144 Tsereteli ave., 0159 Tbilisi, Georgia

Tel.: +995 32 2510034 (0803)

Cell phone: +995 577272713

E-mail: [email-masked]

From: Tamar Gabunia <[email-masked]>
Sent: Thursday, April 23, 2020 7:10 PM
To: DOMENTE, Silviu <[email-masked]>
Cc: Amiran Gamkrelidze <[email-masked]>; Maia Nikoleishvili <[email-masked]>; Tinatin Khardziani <[email-masked]>
Subject: RE: [EXT] Re: WHO Video System Commercial Offer

Dear Silviu

Many thanks for sharing this. I’ve made some adjustment into the attached distribution list to align it with the Governmental resolution 253 as of April 17th 2020 which defines the list of COVID treating hospitals. I am forwarding this correspondence to Maya Nikoleishvili for her follow up on formal authorization, and communication with clinics. We will inform clinics about the anticipated installation so that they provide PPEs to workers as needed.

I would suggest to first start installation works in Tbilisi, Gori and Kutaisi that would not require overnight stay. For travel authorization we will coordinate with relevant authorities. May I kindly ask what is the calendar for the installation work?

With kind regards

Tamar

From: DOMENTE, Silviu <[email-masked]>
Sent: Thursday, April 23, 2020 6:04 PM
To: Tamar Gabunia <[email-masked]>
Cc: Amiran Gamkrelidze <[email-masked]>
Subject: FW: [EXT] Re: WHO Video System Commercial Offer

Dear Tamar,

Under the same initiative funded by USAID, we are currently buying video-conferencing equipment, to be installed in the main designated hospitals and laboratories and to be used for distance training of personnel and any other video-communication, in case of need.

You can see attached the distribution list. We have some flexibility for the distribution of equipment to be brought to WHO country office – some of it might go to Abkhazia, and some – to the ministry, NCDC or any other important hospital or lab facility.

Please, let us know if any stringent need.

We also have some requests from the supplier and I would like to coordinate them with the ministry and NCDC (see below in yellow background).

First, they ask for an official authorization, in order to deliver the equipment to the mentioned institutions by car. We can give them an official letter from WHO. Would that be enough? If not, could you please help in issuing the appropriate authorization?

And second, they ask for the protection of the installation team. We don’t have any PPEs in the office for the moment. Would it be possible that the benefiting institutions provide them PPEs locally, along with a short instruction on infection prevention during installation?

Thank you and looking forward to your answer,

With best regards,

Silviu

From: Oleg Tomilin <[email-masked]>
Sent: Wednesday, April 22, 2020 17:46
To: ESENAMANOV, Vasily <[email-masked]>
Cc: GIGAURI, Tinatin <[email-masked]>; NINUA, Irina <[email-masked]>; DOMENTE, Silviu <[email-masked]>
Subject: Re: [EXT] Re: WHO Video System Commercial Offer

Dear Vasily.

Thank you for the locations update.

I've prepared detailed MS Excel datasheet (WHO VC locations list v1.0.xlsx) with the addresses, map locations and quantities of the VC sets to be delivered and installed - please confirm if everything is correct.

As per VC system installation - VC system (TV together with the laptop) should be installed at the TV Mobile Stand (see attached file TV Stand.pdf) - this is the most user friendly and comfortable solution. System usage will be very simple - users will be able to re-locate TV stand to any desired location to conduct a Video Conference upon their needs. Unfortunately, local suppliers do not provide such hardware. If you would like - we may deliver TV stand from our foreign partner - but it will take time to deliver. Otherwise, the most reliable method to fix TV is to hang on TV on the wall permanently. In this case, laptop should be mounted oh some table or surface near to TV - there's some cables connecting TV and laptop one to another, and we are limited with the length of these cables.

Due to the lockdown, obviously, we will face some logistics and safety challenges. I would like to ask you some questions:

1. Installation team travel and hardware delivery to the designated location?

As you surely know, according to the latest ban/restrictions of the Georgian Government, we are unable to travel by a car without appropriate license from officials. We will need to get some authorization from officials to proceed with the travel/transportation across the Georgia. Or will WHO provide car with the driver and authorization?

2. Installation team accommodation at remote sites. Most probably, Hotels/Guest Houses are on lockdown. So, this issue should be resolved as well. Any suggestions?

3. Installation team safety during installation at sites. What measures should be taken to prevent my installation team members from infection during sites installation works? Safety gear? What is the "Must Have" safety equipment/procedures? Will WHO supply us with the appropriate stuff?

Please, let me know your vision on that matter.

Sincerely,

Oleg.