Subject: RE: TW Project: Proposal for the Steering Committee Meeting
From: "JUODSNUKYTE Jurate (EEAS-TBILISI)" <[email-masked]>
To: Valeria Kubalova <[email-masked]>, Tamar Barkalaia <[email-masked]>, "[email-masked]" <[email-masked]>, Nino Grdzelishvili <[email-masked]>, "[email-masked]" <[email-masked]>, Beka Peradze <[email-masked]>
Date: Mon, 30 Mar 2020 08:37:24 +0000

Dear Valeria,

Thank you for documents and explanations.

Re 1: indeed it would be more convenient to us, if adjustments could be done to requirements (option 1), if not  too complicated. If
not, we can agree other arrangement by exchange of emails (In the essence, it is important that activities/budget are reported).

Re 2: As current situation implies uncertainties as regards time of “getting back to normal”, I support the approach where we continue
planning taking into account current situation, and keep it flexible for any further developments. By the way, the EUD will issue letter to all twinning projects this week with some additional instructions (I still need to see what is there).

Re 3: Shall we plan SC online? We, the EUD, are using Webex and Zoom.

Re 4: ok

Stay safe and keep in touch.

Jurate

From: Valeria Kubalova <[email-masked]>

Sent: 30 March 2020 10:05

To: Tamar Barkalaia <[email-masked]>; [email-masked]; JUODSNUKYTE Jurate (EEAS-TBILISI) <[email-masked]>; Nino Grdzelishvili <[email-masked]>; [email-masked]; Beka Peradze <[email-masked]>

Subject: Re: TW Project: Proposal for the Steering Committee Meeting

Dear Deputy Ministers, Jurate and colleagues,

I hope you are doing well and wish you a lot of strenghts to your effort in dealing with current situation.

Based on information received  from PAO  last week we have discussed with  the MS PL Mr Branislav Ondrus  the next  steps  in the implementation of the TW Project -  SCM, work plan
for next 6 months, instructions how to proceed in the implementation of TW activities for the next period, availability of experts, etc.

Let me provide you some more information and a description of the current situation.

SCM: Interim Quaterly Report has been completed last week and curently covers  a period of 7th October - 28th February (5 months). It was my understanding since the beginning that we should report a 3 months period
from the first SCM and the period since the beginning of project implementation should be covered in that reporting period as well and 2nd SCM was scheduled in March  in the approved Workplan. When checkling lately some other documents I found out I have made
a mistake in covering the reporting period.  Based on the Report Template  the 1st reporting period should have been since 7th October 2019 – 6th January 2020 and 2nd report should cover the period of 7th January – 6th April, 2020. How should I proceed now?
Should I make some corrective measure? For example to divide this report into 2 reporting periods (as mentioned above) and when we have a Steering Committee meeting we can discuss  both reports? Or to go with that reporting period as it is (5 months), next
period will be every 3 months and at the end of the project the last month will be reported separately? If it would be possible to choose the first option from my point we can cope better to the current COVID -19 situation  as regards a workplan for the next
6 months.

I am in a daily contact with my colleagues in Spain and Estonia and monitoring from the self-isolation situation in Slovakia as well. You know sad figures from Spain, Jose Ignacio - JPL and Spanish colleagues are facing
very difficult situation in their job, they are enormously overloaded with current tasks as well as replacing  labour inspectors who are either ill or facing another problems. Only one colleague, who lives in a quite far away region from Madrid is curently
available and she can and willing partially do some tasks for the further  project implementation. Which means, that out of all Spanish colleagues only she can work max. 2 WD per week for the project (situation as off Friday last week).  I have no clear feedback
from them to the next working plan from June - November, the most probably I would need to replace some Spanish experts by Slovaks and checking with the Estonians as well. Would you except if at least for June and July the experts and missions will be proposed
and budgeted but not scheduled?   Updated Work plan I would need to discuss and agree with my counterpart, Mr Beka Peradze. This would require a couple of days as well.

Based on the above mentioned situation and to make as much as realistic planning I can see this option: a) to divide current IQR into 2  three months reports, end of reporting period of the 2nd  IQR will be 7th
April, 2020. During next 1-2 weeks I would try to update the workplan and the SCM could be organised until the end of April, it seems to me the situation in all countries could be much more clear and some travelling bans could be cancelled. However, if you
prefer to organise a SCM for the IQR as it is proposed, I' do my best. Financial Report will be completed on Wednesday since our Financial Manager  couldn't get to Slovakia due to cancelled flights and not all financial data were available to him electronically.

Teleworking of experts: As I have mentioned,  teleworking of experts in the project is quite limited, however, there are only a few tasks that can continue, mostly by Slovak experts who can finish activity 1.1.1.
– comparison of ToC and finalise the Assessment of the Labour Code. Max 1 expert – 4 WD within 2 weeks. 1 Spanish and 1 Estionan could finalise the training modules – Act. 2.1.4. to be ready when the experts can travel and start delivering training. And the
last activity can be 1.3.1 . – assessment of the Directive  focused on working in heights. Translation of the ordinance is ready, STE can prepare the alignment with the directive for 2-3 days. The tasks and conditions under which the STE can teleworking  will
be  precised after a discussion with each of the expert.

Thank you for your feedback.  I am available  on both mobiles on whatsapp and viber as well.

I am using my gmail account due to the problems reported by the administrator that previous message was not delivered.

Best regards,

Valeria

Valeria Kubalova

GSM Slovakia: + 421 911 04 06 61