Subject: COVID-19 - Procurement related issues - clarifications
From: Nino Ramishvili <[email-masked]>
To: "[email-masked]" <[email-masked]>
Cc: "[email-masked]" <[email-masked]>, Tamar Gabunia <[email-masked]>, Tinatin Khardziani <[email-masked]>, Tamar Tsenteradze <[email-masked]>, Tanvir Hossain <[email-masked]>
Date: Mon, 20 Apr 2020 12:15:00 +0000

Dear Mr. Gagua,

Please, find below the list of the Bank’s responses to the enquires raised during our meeting

Retroactive financing up-to 40% of the loan will be applied to the eligible activities under the project which will meet the following conditions: (i) comply with Bank’s anti-corruption guidelines, (ii) will have an audit right, (iii) will be signed with World
Bank eligible supplier/ manufacture /contractor (i.e. not debarred by the World Bank) .

Given the emergency nature of the project, single sourcing might be justified in most of the cases. However, advance payment apportion waiving could not be possible in all circumstances. On case by case basis, with extreme caution and where the supplier / manufacturer
is the most reputable and trustworthy body (such as Government authority, well-known providers, etc) the advance payment amount can be increased. This applies to advance payment guarantee, too. In case of supply from UN Agencies 100% advance without Bank guarantee
is acceptable only for this COVID-19 project.

In regards to ongoing procurement activities, please, before proceeding with the payment forward the list of the goods or services and identified supplier to check the eligibility
of the activity as well as the supplier. It will be value addition to get formal consent from these suppliers to agree World Bank’s anti-corruption and audit right as soon as possible.

As discussed, World Bank will help with facilitating the three party meeting with UN
agencies to identify the areas where they can be of use. In this regard, please send us the list of the items that you need support to secure and obtain.

Given the special nature of the project, the flexibility and exceptions will be applied to the given project
only. DEP module of the SPA would need to be adjusted (if necessary) reflecting only COVID project regulations.

In further pursuance of the Fraud and Corruption policy, Supplier shall permit and shall cause its subcontractors and subconsultants to permit, the Bank and/or persons appointed by
the Bank to inspect the Site and/or the accounts and records relating to the procurement process, selection and/or contract execution, and to have such accounts and records audited by auditors appointed by the Bank if requested by the Bank.

For your revision only ,
please, find attached F&C agreement sample.

Please, feel free to contact us in case of any further questions.

Sincerely,

Nino Ramishvili │Procurement Specialist

Solutions and Innovations in Procurement

Governance Global Practice

World Bank South Caucasus Regional Office

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5252+243 /+995 322 291 3096

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+995 591 140848

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[email-masked]

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www.worldbank.org

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