Subject: FW: Withdrawal application
From: Maia Nikoleishvili <[email-masked]>
To: Beka Jakeli <[email-masked]>
Cc: Tamar Gabunia <[email-masked]>, Tamar Barkalaia <[email-masked]>, giorgi chavchavadze <[email-masked]>, Tinatin Khardziani <[email-masked]>, Ketevan Goginashvili <[email-masked]>, Lika Klimiashvili <[email-masked]>, Tea Gvaramadze <[email-masked]>
Date: Thu, 28 May 2020 10:46:00 +0000

ბექა,

ეს წუთია მსოფლიო ბანკის წარმომადგენელმა მაცნობა, რომ მათ სისტემაში რეგისტრაციისთვის შესაძლებელია ამ ეტაპზე სამინისტროდან იქნეს ორი ლიაიზონი წარდგენილი, რომელთა ჩანაცვლებაც მოხდება PIU-ს ჯგუფის შესაბამისი წევრებით, დამტკიცების შემდგომ.

გთხოვთ, გამოყოთ ორი შესაბამისი წარმომადგენელი საფინანსო-ეკონომიკური სამსახურიდან და აღნიშნული ინფორმაცია მიწოდოთ ფინანსთა სამინისტროს, რათა მოამზადონ Authorized Signatory Letter.

პატივისცემით,

მაიკო

From: Maia Nikoleishvili
Sent: Wednesday, May 27, 2020 7:56 PM
To: Beka Jakeli <[email-masked]>
Cc: Tamar Gabunia <[email-masked]>; Tinatin Khardziani <[email-masked]>
Subject: FW: Withdrawal application
Importance: High

ბექა,

სამინისტროს მსოფლიო ბანკის სისტემაში რეგისტრაციის მიზნით მოთხოვნილია შემდეგი ინფორმაციის მიწოდება:

-          Organization details (name, country, telephone, postal address)

Ministry of Internally Displaced Persons from the Occupied Territories, Labour, Health and Social Affairs of Georgia

Address: 144 Tsereteli ave., Tbilisi 0119 Georgia

Tel.: +995 32 2510011

E-mail: [email-masked]

-          Loan number - 9113-GE

-          Details of two liaisons (full name, email, telephone, postal address) (ამ ნაწილში მოთხოვნილია PIU-ს ჯგუფიდან ფინანსური მენეჯერისა და პროექტის მენეჯერის მითითება. ვინაიდან ამ ეტაპზე PIU დაკომპლექტებული არ არის, მსოფლიო ბანკი დააზუსტებს შესაძლებელი არის თუ არა ლიაზონების მოგვიანებით წარდგენა)

-          Authorized representative (name, position, organization) (აქ მინისტრის მოადგილის კანდიდატურას ითხოვენ)

ბექა, გთხოვთ, ფინანსთა სამინისტროს ინფორმირებას აღნიშნულის თაობაზე. მათი მხრიდან უნდა მოხდეს მსოფლიო ბანკისთვის წერილის მიწერა რეგისტრაციის ინიცირების თხოვნით. აღნიშნულ საკთხებზე მსოფლიო ბანკიდან საკონტაქტო პირია ანა ბერძენაძე - 557575688.

ამ პროცედურების გავლაზეა დამოკიდებული მსოფლიო ბანკის სესხის ფარგლებში შესყიდული საქონლის ღირებულების დროული ანაზღაურება.

პატივისცემით,

მაიკო

From: Tamar Tsenteradze <[email-masked]>
Sent: Wednesday, May 27, 2020 1:57 PM
To: Maia Nikoleishvili <[email-masked]>
Subject: FW: Withdrawal application

მაიკო,

ეს ორი პროცესი, რასაც ანნა ქვემოთ აღწერს, მიმდინარეობს პარალელურად. საჭიროების შემთხვევაში, შეგიძლიათ დაუკავშირდეთ პირდაპირ ანნას. გთხოვთ, ეს ორი ადამიანი სასწრაფოდ გამოყოთ რომ მალევე მოხდეს რეგისტრაცია (7-10 დღე სჭირდება)

სს,

თამუნა

From: Anna Berdzenadze <[email-masked]>
Sent: Wednesday, May 27, 2020 1:22 PM
To: Tamar Tsenteradze <[email-masked]>
Cc: Nino Ramishvili <[email-masked]>; AskLoans <[email-masked]>; Djamshid Iriskulov <[email-masked]>; Damir Leljak <[email-masked]>
Subject: RE: Withdrawal application

Dear Tamuna,

We spoke. As discussed, I will initiate the MOH registration by invitation, after which they will receive the link to fill out the organization account request. Following information will be needed to fill out the form:

-          Organization details (name, country, telephone, postal address)

-          Loan number

-          Details of two liaisons (full name, email, telephone, postal address);

-          Authorized representative (name, position, organization)

Once the MOH submits the registration, I will receive to review, amend (if needed) and approve. However, please note, that in case they have difficulties to fill out the form, I can also do it on MOH’s behalf. In the meantime, MOF should prepare and submit Authorized Signatories Letter (ASL).

Please let me know, should you need my help.

Best, Anna

From: Damir Leljak <[email-masked]>
Sent: Tuesday, May 26, 2020 3:07 PM
To: Tamar Tsenteradze <[email-masked]>; Djamshid Iriskulov <[email-masked]>
Cc: Nino Ramishvili <[email-masked]>; Anna Berdzenadze <[email-masked]>; AskLoans <[email-masked]>
Subject: RE: Withdrawal application
Importance: High

Dear Tamar, Djamshid, thanks for copying me.

Could you please let me know what project are we talking about. I have health-related projects across the entire region and unfortunately cannot keep track.

Effectiveness and disbursement. No disbursement can happen prior to effectiveness. Parliamentary ratification is a prerequisite for declaring the loan effective. But the effectiveness will happen when the Bank issues the official Declaration of Effectiveness Letter. As Djamshid said, the borrower (or PIU) may start paying for eligible expenditures from t heir own funds and will be reimbursed after the effectiveness.

Authorized Signatories Letter (ASL). There is a template attached to DFIL. The MOF needs to fill it out and submit to the Bank

Client Connection – I checked the system and MOH is not a registered entity/organization. They will need to register.

Guys, let’s have Anna copied to this exchange. She will help me with coordinating borrower actions vis-à-vis ASL and Client Connection registration.

Thank you very much for your understanding,

With best regards,

Damir Leljak

Finance Analyst

WFA TF and Loan Operations

Radnicka cesta 80/IX, HR-10 000, Zagreb, Croatia

+385 1 2357 284

[email-masked]

[email-masked]

From: Tamar Tsenteradze <[email-masked]>
Sent: May 26, 2020 9:37
To: Djamshid Iriskulov <[email-masked]>
Cc: Nino Ramishvili <[email-masked]>; Damir Leljak <[email-masked]>
Subject: RE: Withdrawal application sample letter

Dear Djamshid and Damir,

Thank you very much for the detailed clarification.

The loan was rectified by the parliament on May 22, 2020. I will double check if there are other disbursement conditions. Otherwise, I will ask counterpart at the ministry to designate a responsible person for the time being, before financial specialist joins the PIU. On your consent, I would like to share your contact number to the Ministry (if you do not mind, of course).

Thanks a lot for your kind wishes for Independence Day.

Best,

Tamara

From: Djamshid Iriskulov <[email-masked]>
Sent: Tuesday, May 26, 2020 11:30 AM
To: Tamar Tsenteradze <[email-masked]>
Cc: Nino Ramishvili <[email-masked]>; Damir Leljak <[email-masked]>
Subject: RE: Withdrawal application sample letter

Dear Tamar and Nino,

First of all, Happy Independence Day!

In respect of your request, application for direct payment is filled and submitted through the portal ClientConnection. However, in order to be able to access and start submitting applications for payments: 1) The Project should become effective (in our case Project is not effective yet) and 2) Client should submit to the Bank Authorized Signatory Letter (the letter) and Signatories should be registered in the system (this is not done yet). I advise to the Client liaise with the Ministry of Finance and to agree on signatories and submit the Letter to us and set-up access to ClientConnection as soon as possible. In this case once Project is effective they can immediately start submitting applications for direct payments and/or request advance to designated account. Also if they have available funds at the moment they can use them, apply for retroactive financing once Project is effective.

I am copying Damir in the case if I missed anything and Damir pls advise if in the case of urgency there is way for direct payments provided?

Best regards

From: Tamar Tsenteradze <[email-masked]>
Sent: Tuesday, May 26, 2020 3:32 AM
To: Djamshid Iriskulov <[email-masked]>
Cc: Nino Ramishvili <[email-masked]>
Subject: Withdrawal application sample letter

Dear Djamshid,

The client – the ministry of health – would like to submit withdrawal application requesting the World Bank to pay directly to a third party. Since PIU is under formation, we are providing Hands-On Extended Implementation Support. Could you please share draft letter format to submit such request?

Thank you very much for your support.

Best,

Tamara

Tamar Tsenteradze

Procurement Consultant

Europe and Central Asia

T

+995 322 296 272

+995 577 949 424

E

[email-masked]

W

www.worldbank.org