Subject: RE: Japanese Grant Aid _ Agent Agreement
From: "Yonemichi, Ritsuko" <[email-masked]>
To: Maia Nikoleishvili <[email-masked]>
Cc: OBATA MASATAKA <[email-masked]>, SOYAMA SHINJI <[email-masked]>, "[email-masked]" <[email-masked]>, Tamar Gabunia <[email-masked]>, Tinatin Khardziani <[email-masked]>, Shorena Okropiridze <[email-masked]>
Date: Mon, 20 Jul 2020 11:43:00 +0000

Dear Ms.
Maia Nikoleishvili MPA

Thank you so much for your message.

I am very well and so glad to hear from you.

Thank you for the comments on the Agent Agreement (AA). Please note that we are instructed by the Ministry of Foreign Affairs in Japan that the Agent Agreement
is a standard document and we should not change the wording unless there is legal bases.

So, we will carefully review the comments and send you our feedback.

And thank you for the grant application. We hope the Agent Agreement is signed as soon as possible so that we are able to commence the procurement.

Best regards

Ritsuko Yonemichi/

Crown Agents Japan Limited

Senior Director, Operations

T +81 (0)3 3262 8597 / (0)3 6261 0142 (direct)

F +81 (0)3 3262 6510

From: Maia Nikoleishvili <[email-masked]>

Sent: Monday, July 20, 2020 7:05 PM

To: Yonemichi, Ritsuko <[email-masked]>

Cc: OBATA MASATAKA <[email-masked]>; SOYAMA SHINJI <[email-masked]>; [email-masked]' <[email-masked]>; Tamar Gabunia <[email-masked]>; Tinatin Khardziani <[email-masked]>; Shorena Okropiridze <[email-masked]>

Subject: RE: Japanese Grant Aid _ Agent Agreement

Importance: High

Dear Ms. Ritsuko Yonemichi,

Hope you are doing well.

Let me kindly send you comments of the Ministry on Agent Agreement and looking forward to receiving your feedback as early as possible.

Hereby, I would like to provide you with the grant application signed by the Minister Ms. Ekaterine Tikaradze on 25th of May, 2020. Hard copy of this document
as well as note verbal through MFA od Georgia was handed to the Embassy of Japan for further procedures. Based on this document, the required/already selected medical equipment to be procured within this grant project is Defibrillator (110 units) and Electrocardiograph
(155 units). The end-user of the project is LEPL Emergency Situations Coordination and Urgent Medical Assistance Center.

Thank you for continued and fruitful collaboration.

Best regards,

Maia Nikoleishvili MPA

Acting Head of International Relations and Protocol Division of Administration

Ministry of IDPs from the Occupied Territories, Labour, Health and Social Affairs of Georgia

Address: 144 Tsereteli ave., 0159 Tbilisi, Georgia

Tel.: +995 32 2510034 (0803)

Cell phone: +995 577272713

E-mail:
[email-masked]

From: Yonemichi, Ritsuko <[email-masked]>

Sent: Monday, June 1, 2020 11:35 AM

To: Maia Nikoleishvili <[email-masked]>

Cc: OBATA MASATAKA <[email-masked]>; SOYAMA SHINJI <[email-masked]>; [email-masked]' <[email-masked]>

Subject: RE: Japanese Grant Aid _ Agent Agreement

Dear Ms Maia Nikoleshvili,

Thank you so much for  your message.

We will prepare the translation.

Meanwhile, I would be grateful if you could start coordinate this in your Ministry. We would like to make necessary preparation before the Exchange of Notes so
that we can conclude the Agreement and commence the procurement immediately after the Exchange of Notes.

Best regards,

Ritsuko Yonemichi

Crown Agents Japan

From: Maia Nikoleishvili <[email-masked]>

Sent: Monday, June 1, 2020 4:19 PM

To: Yonemichi, Ritsuko <[email-masked]>

Cc: OBATA MASATAKA <[email-masked]>; SOYAMA SHINJI <[email-masked]>; [email-masked]' <[email-masked]>

Subject: RE: Japanese Grant Aid _ Agent Agreement

Dear Ritsuko Yonemichi,

Many thanks for the provided details and the draft agreement. I will coordinate this issue inside the Ministry and provide our feedback on the draft Agreement
as early as possible.

Thank you for your proposal regarding the translation of the document. We would highly appreciate if you could provide the Georgian version of the Agreement.

Best regards,

Maia Nikoleishvili MPA

Acting Head of International Relations and Protocol Division of Administration

Ministry of IDPs from the Occupied Territories, Labour, Health and Social Affairs of Georgia

Address: 144 Tsereteli ave., 0159 Tbilisi, Georgia

Tel.: +995 32 2510034 (0803)

Cell phone: +995 577272713

E-mail:
[email-masked]

From: Yonemichi, Ritsuko <[email-masked]>

Sent: Monday, June 1, 2020 10:21 AM

To: Maia Nikoleishvili <[email-masked]>

Cc: OBATA MASATAKA <[email-masked]>;
SOYAMA SHINJI <[email-masked]>;
[email-masked]' <[email-masked]>

Subject: Japanese Grant Aid _ Agent Agreement

Dear Ms Maia Nikoleishvili,

As Mr Obata of Embassy of Japan kindly shared your email, I would like to take this opportunity to introduce myself – my name is Ritsuko Yonemichi(Ms) and I will
be responsible for the management of this Programme in Crown Agents Japan Limited. I will be assisted by my colleague Ms. Marika Goguadze ([email-masked])
who is based in Tbilisi.

We are honoured to work with you regarding the programme.

We understand that the Government of Georgia and Japan are working on signing of the Exchange of Notes. Once the Exchange of Notes is signed, it is necessary for
us to conclude an Agent Agreement with your Ministry to commence the implementation of the progremme as your government’s procurement agent.

These ends we are pleased to attach hereto a copy of the draft Agent Agreement agreed with the Government of Japan for your consideration and comment. This document
sets out the services that Crown Agents will be honoured to provide to your ministry in regards of the procurement of equipment under the programme as well as the procedures that must be adhered to and responsibilities of all parties.

I would like to explain the steps to follow after the signing of Exchange of Notes.

Signature of the Agent’s Agreement

Once your Ministry accept the Agent Agreement, Crown Agents will submit two signed copies for your signature. Please retain one copy for your records. We will
contact you to agree how to collect the signed Agent Agreement.

Blanket Disbursement Authorisation

The agreed mechanism that will allow Crown Agents to deliver the procurement services under the programme requires that you kindly sign this Appendix C of the
Agent Agreement which will be presented to the Japanese Bank where your Government will have opened an account to receive the funds from the Government of Japan. This will be a Yen account at the MUFG Bank Ltd.

Committee meeting

With reference to the Point 3 The Committee (4) of the Agreed Minutes on Procedural Details, the first committee meeting shall be held as soon as practically possible
after the approval by the Government of Japan of the Agent Agreement to discuss matters concerning the programme including the items to be procured and the procurement process.

Procurement Process

Once the Agent Agreement is approved by the Government of Japan and the Committee meeting is held, Crown Agents will proceed with the procurement of the equipment.

We look forward to receiving any comments you may have in regard of the attached draft Agent Agreement. If you need the Georgian Translation, please let us know.
We will try our best to prepare it as soon as possible.

Should you wish to discuss any of the above issues please do not hesitate to contact me or Ms Marika Goguadze and we can arrange a convenient time to communicate.

Yours most sincerely.

Ritsuko Yonemichi/

Crown Agents Japan Limited

Senior Director, Operations

T +81 (0)3 3262 8597 / (0)3 6261 0142 (direct)

F +81 (0)3 3262 6510

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you are not the addressee, or the person responsible for delivering it to the addressee, you may not copy or deliver this to anyone else. If you have received this e-mail by mistake, please notify us immediately. No responsibility is accepted for loss or damage
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Join
us on Twitter Facebook
LinkedIn

Reg office: Sabo Kaikan Honkan 1F | 2-7-5 Hirakawacho | Chiyoda-ku | Tokyo 102-0093 | Japan

T: +81 3 3262 8597 | F: +81 3 3262 6510 | e: [email-masked]

Crown Agents Japan Ltd

Whistleblowing

This
e-mail may contain confidential, and/or privileged information
intended for use of the addressee only. If you are not the
addressee, or the person responsible for delivering it to the
addressee, you may not copy or deliver this to anyone else. If you
have received this e-mail by mistake, please notify us
immediately. No responsibility is accepted for loss or damage
arising from viruses or changes made to this message after it was
sent.