Subject: RE: EUMM Grant issues
From: Kim Matthis <[email-masked]>
To: kgoginashvili <[email-masked]>, Keti Bakaradze <[email-masked]>
Date: Mon, 28 Sep 2020 04:09:31 +0000

Der Keti,

Many thanks for this. I hope I will be able to share with you an addendum for signature that we have prepared already during tomorrow, with the proposed changes in budget and prolonging of the implementation
period. Me or my colleague Giovanni will let you know later today/tomorrow when it is ready from our side.

All the best,

Kim

From: Ketevan Goginashvili

Sent: 22 September 2020 11:57

To: Kim Matthis ; Keti Bakaradze

Subject: RE: EUMM Grant issues

Dear Kim,

Many thanks for your support.

1. See new budget file (changes is in yellow).

2. The procurement will be carried out in two parts, tests with a separate tender and personal protective equipment with a separate tender. A second tender may be announced in parallel with one

3. End of the Project 31 December 2020 is very convenient.

4. Problem of the pre-financing is solved

Thank you again,

With best regards,

Keti

From: Kim Matthis [mailto:[email-masked]]

Sent: 17 September, 2020 14:18

To: Keti Bakaradze <[email-masked]>; Ketevan Goginashvili <[email-masked]>

Subject: RE: EUMM Grant issues

Dear both,

Many thanks for this email from yesterday.  Following up below, could you please confirm that the equipment below is equivalent to what was in the first budget and that there are only changes of producers, and minor changes in terms of
equipment to be purchased? If so, please update the budget according to my previous instructions (change number of items/prices and if necessary add/remove items based on the new situation. As mentioned, we have coordinated the equipment that was listed under
this contract months ago with WHO, why I would need to understand if and how the eventual changes would have an impact.

Can you please also clarify what you mean with procurement in
two different phases. I would also kindly ask you to share with me indicative times
when you think that the 1. The procurement can start, 2. when it will end, and 3. time of deliverance.

With the information requested above I believe we will be able to draft an addendum, which will run until 31 December 2020, based on what you mentioned in our meeting. The procurement cannot start if the addendum is not signed, why
I urge you to please send me your updates as soon as possible, in the requested format. Please also pay attention to the procurement rules which we shared with you before contracting.

I understand that you have solved regarding the issue of the
pre-financing? Would be good for me to have an update on that.

Please let me know if you have any questions or need any support.

All the best,

Kim

From: Keti Bakaradze <[email-masked]>

Sent: 16 September 2020 13:08

To: Kim Matthis <[email-masked]>

Cc: kgoginashvili <[email-masked]>

Subject: EUMM Grant issues

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Dear Kim,

I am sending you the information from the Ministry of Health and Social Affairs of the Autonomous Republic of Abkhazia on the grant-related issues.

In order to prevent the spread of a new Coronavirus (COVID-19) on Georgia’s occupied territory,
the Ministry of Health and Social Affairs of the Autonomous Republic of Abkhazia in the framework of the grant provided by the international organization is planning to purchase personal protection itemsand diagnosis tests (PCR-test; antibody quick test - IgM/IgG
RDT). It should be noted that recently the epidemiological situation on the occupied territory of Abkhazia has worsenedwith dozens of new confirmed COVID-19 cases being reportedevery day.

The Ministry studied the capacities of the Georgian relevantinstitutions, the requirements
of the procuring organizations and the material and technical data of the medical institutions operating on the occupied territory of Abkhazia.

The Ministry contacted the leading medical institutions and laboratories in Tbilisi who independently provide COVID-19testing process including LEPL “L. Sakvarelidze National
Center for Disease Control and Public Health”; “NEOLAB” Ltd.; “Aversi Clinic” Ltd.;   “National Center for Tuberculosis and Lung Disease” (NCTBLD) and JSC “Research Center for Infectious Diseases, AIDS and Clinical Immunology” in order to share their experiences
and receive recommendations.

The Ministry studied the market of the test suppliers and contacted each of them: “Ermed Georgia” Ltd.; “Bio-Medi”Ltd.; “STD
Company” Ltd.; “Primamedi” Ltd., “Irise” Ltd.;“KPI-Georgia” Ltd.; “EMD Group” Ltd.; “GN Invest” Ltd. and others.

It should be noted that the prices of tests on the Georgian market are constantly changing and fluctuate with
large intervals, for example: the price of an antibody quick test ranges from 1 to 6Georgian Lari (GEL) taking into account where it is produced and its authenticity.

Apart from that, the Ministry has constant telephone communication with the representatives
of medical institutions, laboratories and sanitary epidemiological station operating on the occupied territory of Abkhazia.

As a result of such communication with the staff working there, the Ministry studied the technical
capacities of these institutions and the types of testing systems used by them on the ground.Based on the received information, the Ministry identified the COVID-19 Real time PCR: Bio Red CFX 960 and Rotor-Gene 6000 analyzers used for PCR testing in Abkhazia. Therefore,
the tests purchased by the Ministry should be matched with these analyzers. The detailed research and analysis of the market shows that most of the tests available on the Georgian market do not match with these analyzers.

In addition, the Ministry focuses on a high-quality, internationally certified, valid test
systems compatible with theequipment used on the occupied territory of Abkhazia. The diversity of the market requires a thorough research and selection of the test systems due to the fact that the cheap tests available on the market are not reliable and can give falsepositive
results.

Personal protection items will also be purchased under the grant. There are various offers
and probably no difficulties should occur in the purchase process.

The Ministry has consulted with several agencies and organizations including the State Procurement
Agency.Procurement under the grant will probably be in 2 phases taking into account the capacities of the suppliers:

During the first phase, the tests will be purchased for the amount of 134 951.25 Georgian Lari (GEL) in
accordance with the amounts of money of positions 23, 24, and 25 that requires the adjustment (reduction) of the numbers of the same positions indicated in the grant program.

We are sending you the information we have obtained about the tests to be purchased under the
tender (see the schedule).

N

Name/Description

Packs

Quantity

Validity

Producing country

Producing company

Price per item (GEL)

Total price (GEL)

1

COVID-19

Real time PCR

Test kit

Valid detection

for platforms:

CFX 960 Bio Red

Rotor-Gene 6000

RT-PCR  detection  kit

(primer & contor probe) 2040 reaction  -

1 boxX120

17

2040

37.5

76 500

Viral RNA extraction

(Viral RNA Extraction Kit)

RNA preps kit 2000

for reaction

(1 boxX250)

8

2000

18

36 000

2

COVID-19  IgG and  IgM

A quick test in a human

blood, plasma and

serum (1 box X25)

50

1250

17.961

22 451.25

Total:

134 951.25

Amount of money: 39 750 EUROS = 134 951.25 Georgian Lari (GEL)

During the second phase, personal protection items will be purchased without any changes.

​

Sincerely,

Ketevan Bakaradze

Minister of Health and Social Issues of the Autonomous Republic of Abkhazia

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