Subject: RE: No-objection request for the reimbursement expenses - SESA 15.06.2020 - 15.09.2020
From: Nino Kvernadze <[email-masked]>
To: Maddalena Honorati <[email-masked]>, Volkan Cetinkaya <[email-masked]>
Cc: Tamar Barkalaia <[email-masked]>, Tamar Gabunia <[email-masked]>, Natalie Godziashvili <[email-masked]>, Djamshid Iriskulov <[email-masked]>, Lia Tavadze <[email-masked]>, "Nino V. Moroshkina" <[email-masked]>, Tamar Tsenteradze <[email-masked]>, Nino Ramishvili <[email-masked]>, giorgi gelashvili <[email-masked]>, Jelena Lukic <[email-masked]>, Damir Leljak <[email-masked]>, Beka Jakeli <[email-masked]>, Maia Gotiashvili <[email-masked]>, "[email-masked]" <[email-masked]>,
Date: Tue, 15 Dec 2020 15:28:53 +0000

Dear Maddalena,

Thank you for your email.

The information I have shared with you yesterday, relates to SESA not the SSA. These two agencies provide different type and quality of documentation. In this regard, please report them separately.  In response to your email dated 25th of  November 25 (SSA), please find the answer of PIU’s financial manager, on December 12th 2020 (enclosed). All major issues has been reported by her.

As for the reimbursement of SESA activities (dated Dec. 14th), did we shared with you the audit report of four months on SESA? If yes, please tell us what kind of reconciliation do you try to find?  As far as I remember, we only  shared with you such report once,  for your information to show what kind of reports we receive in general. Before any disbursement request  we must receive such report, however we not find it  meaningful to share the findings, since the Audit  Department is conducting separate checks, and uses  different methodology. PIU reads and checks these findings and at this stage all is fine. This is PIU’s responsibility to confirm, check and recheck audit findings and applications submitted by SESA and SSA, in case of such need.

As long as everything is cleared out by us, we prepare the no-objection letter. Meanwhile, during the  period (May-September)  not a case has been identified when compensation was not given to someone, however reported from SESA or SSA as paid. As we shared earlier, there are two major cases: (1) When somebody says that they have not received a compensation, however we check again and it turns out that they do receive. (2) when compensation is paid, however it returns back due to some technical issues. We do not reimburse such cases, unless it is solved.

As a response to your email, we share with you the full packages of our internal working files on both compensation types (enclosed).The reason we did not share this before, is because of the number of documents are too many.

As for the POM, we are updating the document with quarantine procedures, and with new procedures just been introduced by the Government for the year of 2021, on compensations. Your comments will be reflected as well. However this should not be a problem to reimburse this significant amount of funds, crucially important to the government of Georgia to receive in 2020.

Thank you for your understanding.

Kind regards,

Nino Kvernadze

From: Maddalena Honorati [mailto:[email-masked]]
Sent: Tuesday, December 15, 2020 1:31 PM
To: Nino Kvernadze ; Volkan Cetinkaya
Cc: Tamar Barkalaia ; Tamar Gabunia ; Natalie Godziashvili ; Djamshid Iriskulov ; Lia Tavadze ; Nino V. Moroshkina ; Tamar Tsenteradze ; Nino Ramishvili ; 'giorgi gelashvili' ; Jelena Lukic ; Damir Leljak ; Beka Jakeli ; Maia Gotiashvili ; [email-masked]; Mehek Marwaha ; Alicia C. Marguerie ; Davor Smiciklas
Subject: RE: No-objection request for the reimbursement expenses - SESA 15.06.2020 - 15.09.2020

Dear Nino,

Many thanks we acknowledge receipt.

We had reviewed the submitted attached documents including the  a) application for reimbursement submitted by SESA to PIU; b) summary of random checks. We commend the PIU for checking  160 beneficiaries, a far larger sample than what was checked in previous applications. However, no detailed list of beneficiaries is provided to reconcile total number of recipients to internal audit report submitted earlier.  I am attaching the comments we had sent on November 25, 2020 for easy reference, pointing to the poor quality of the scans of the payment orders for each beneficiary.

We also look forward to the updated POM as per previous communication.

Kind regards,

Maddalena,

From: Nino Kvernadze <[email-masked]>
Sent: Monday, December 14, 2020 3:03 PM
To: Maddalena Honorati <[email-masked]>; Volkan Cetinkaya <[email-masked]>
Cc: Tamar Barkalaia <[email-masked]>; [email-masked]; Natalie Godziashvili <[email-masked]>; Djamshid Iriskulov <[email-masked]>; Lia Tavadze <[email-masked]>; Nino V. Moroshkina <[email-masked]>; Tamar Tsenteradze <[email-masked]>; Nino Ramishvili <[email-masked]>; 'giorgi gelashvili' <[email-masked]>; Jelena Lukic <[email-masked]>; Damir Leljak <[email-masked]>; Beka Jakeli <[email-masked]>; Maia Gotiashvili <[email-masked]>; [email-masked]
Subject: No-objection request for the reimbursement expenses - SESA 15.06.2020 - 15.09.2020

[External]

Dear Maddalena,

Dear Team,

I hope you are doing well and staying safe. This is to inform you that PIU has finished finalizing reimbursement request of costs incurred within June 15, 2020 – September 15, 2020 by the SESA, with the amount of GEL 124,410,100.00

Please find enclosed following documentation:

-         SESA's expenditure reimbursement forms for each category

-        Verification report ( randomly selected beneficiaries) _300 GEL,

-        Verification report (randomly selected beneficiaries _ 200 GEL)

We hereby conform that for the same period  the internal audit report has been received on October 6, N01-10429. No major deviation has been identified.

After submission of  SESA’s application to the PIU, 161 random checks were made (please find confirmation reports). As you will see in the report some respondents  either do not remember whether they have received the compensation, or just deny that they have received anything. In such cases PIU is requesting evidences from banks. Upon receiving bank reports, it is clear that all of them have received compensations.

We look forward for your feedback and No-Objection to proceed with the reimbursement procedures.

Kind regards,

Nino Kvernadze

ნინო კვერნაძე

პროექტის მენეჯერი,

მსოფლიო ბანკის COVID-19-ის წინააღმდეგ სწრაფი რეაგირების

პროექტის განმახორციელებელი ჯგუფი (PIU),

საქართველოს ოკუპირებული ტერიტორიებიდან დევნილთა, შრომის, ჯანმრთელობისა და სოციალური დაცვის სამინისტრო

www.moh.gov.ge

Nino Kvernadze

Project Manager, PIU – World Bank

Emergency COVID-19 Response Project Implementation Unit

Ministry of Internally Displaced Persons from the Occupied Territories, Labour, Health and Social Affairs of Georgia

www.moh.gov.ge

Email: [email-masked]

Cell: +995 599 18 46 44; office: +995322510011/0506