Subject: RE: GUMIP - COVID 19 - Review of CPs and project procurement guidelines
From: SARAIVA PINHEIRO Daniela <[email-masked]>
To: Nino Kvernadze <[email-masked]>
Cc: Tamar Gabunia <[email-masked]>, Natalie Godziashvili <[email-masked]>, Maia Chaladze <[email-masked]>, Beka Jakeli <[email-masked]>, Maia Gotiashvili <[email-masked]>, Salome Chakvetadze <[email-masked]>, Ioseb Skhirtladze <[email-masked]>, Lia Tavadze <[email-masked]>, Nino Gvenetadze <[email-masked]>, SEEJORE Jatin <[email-masked]>,TREVIÑO Enrique <[email-masked]>, LYNCH Anna <[email-masked]>, ECKERTZ Dorothee <[email-masked]>
Date: Thu, 25 Mar 2021 11:18:52 +0000

Dear Nino,

Thanks for the information provided.

We have reviewed with our legal department the draft letter. Our technical team will get back to you on the excel file.

The letter does not really confirm the parts highlighted in yellow:

1.04A (b) confirmation
that all necessary consents, authorisations, rights of way, or approvals of governmental or public bodies or authorities required in connection with this Contract and the Project have been received
and that the Promoter, to the satisfaction of the Bank, has been given the necessary authority and powers
to operate the Project; and 1.04B (a) (vii) evidence that the Borrower or the Promoter as the case may be
has received all necessary Authorisations to proceed with the stage of the relevant Schemes being financed by the Loan contemplated by the Disbursement Offer and to operate these Schemes under all applicable
laws.

The part in green could be considered as satisfied if the reference is done to the Project and not projects of similar nature.

We usually expect to see something along these following lines: with reference to (name of the project/ finance contract number), we hereby confirm that we have all necessary consents,
authorisations, rights of way, or approvals of governmental or public bodies or authorities required in connection with this Contract and the Project have been received and that (add the Promoter’s name) has received all necessary Authorisations to proceed
with the stage of the relevant Schemes being financed by the Loan contemplated by the Disbursement Offer and to operate these Schemes under all applicable laws.

Should you have questions please don’t hesitate to contact me.

Kind regards,

Daniela

From: Nino Kvernadze

Sent: 23 March 2021 21:34

To: SEEJORE Jatin ; SARAIVA PINHEIRO Daniela ; TREVIÑO Enrique ; LYNCH Anna ; ECKERTZ Dorothee

Cc: Tamar Gabunia ; Natalie Godziashvili ; Maia Chaladze ; Beka Jakeli ; Maia Gotiashvili ; Salome Chakvetadze ; Ioseb
Skhirtladze ; Lia Tavadze ; Nino Gvenetadze

Subject: RE: GUMIP - COVID 19 - Review of CPs and project procurement guidelines

Dear Jatin,

Dear EIB team,

I hope this email finds you well.

First, as agreed during the call last week, we have drafted a letter to finalize remaining CPs (1.04A – (b); 1.04B (vii)) for the first Tranche of the loan disbursement (draft letter, attached). Please review, and if it is acceptable, we
will send it officially.

The second outstanding issue is a project procurement plan, which was shared with you as soon as the loan amendment has been initiated. However, it has been requested from the Bank’s side recently,  to transfer all procurement activities
into the special format and package them as appropriate.  Consequently, please find an example enclosed and if it is satisfactory for the EIB, we will change existing procurement plan accordingly and share it with you very soon.

Third issue which we also find very critical, is project procurement procedure and possible thresholds (50 000 EURO for DC) which you have mentioned during the call. As you may see in the procurement plan, given the urgency to provide beneficiaries
with the critical equipment and diagnostic supplies due to the COVID-19 crisis, the existing project procurement producers allows PIU, after proper justification and No-Objection from the bank, to procure goods directly from the suppliers without any thresholds.
This is regulated by the new Standard Procurement Documents (SPD) which was specifically prepared by the WB for COVID-19 Emergency Response, to support the procurement of medical and other necessary Goods under COVID-19 Emergency response operations.
https://www.worldbank.org/en/projects-operations/products-and-services/brief/procurement-new-framework.  This information
as a procurement term, was shared with the EIB at an early stage of the loan negotiation (file name EIB proposal_MOISHLA) and is rationale behind PIU’s comment  on the Loan Agreement, related to the selection of the WB procurement guidelines.

Hence, the promoter  considers reasonable to use the World Bank’s new streamlined Standard Procurement Documents (SPD), that based on our experience, accelerates the procurement procedures, that is  once again vitally important due to urgency
of the needs to be addressed during the pandemic. Moreover, no procurement will be made without prior review of the EIB.  Thus, if EIB ‘s expectation is  to follow standardized procedures (the WB or EIB), we doubt that the project’s Covid-19 related scheme
(as per loan agreement, duration is until the end of 2021) will be very challenging to implement.

Fourth, for the smooth project implementation, EIB’s dedicated staff should be recruited urgently under the PIU. Thus, we need to receive green light from your side to announce all vacancies (TOR’s were shared with you earlier on). It is
important to once again emphasize that the selection will be made by the Ministry and EIB’s no-objection, based on interviews and relevant assessments, using simplified procedures (assessment of three major candidates). Plus, for the sake of the project sustainability,
no threshold (other than monthly salaries, shared prior with you) is expected from EIB’s side. PIU contracts mainly have one year duration and contracts termination and continuation is regulated in accordance with the Project’s selected procurement guidelines.

We kindly ask your immediate attention to the issues raised above.

Kind regards,

ნინო კვერნაძე

პროექტის მენეჯერი,

მსოფლიო ბანკის COVID-19-ის წინააღმდეგ სწრაფი რეაგირების

პროექტის განმახორციელებელი ჯგუფი
(PIU),

საქართველოს ოკუპირებული ტერიტორიებიდან დევნილთა, შრომის, ჯანმრთელობისა
და სოციალური დაცვის სამინისტრო

www.moh.gov.ge

Nino Kvernadze

Project Manager, PIU – World Bank

Emergency COVID-19 Response Project Implementation Unit

Ministry of Internally Displaced Persons from the Occupied Territories, Labour, Health and Social Affairs of Georgia

www.moh.gov.ge

Email:
[email-masked]

Cell: +995 599 18 46 44;
office: +995322510011/0506

From: SEEJORE Jatin [mailto:[email-masked]]

Sent: Wednesday, February 10, 2021 1:02 PM

To: Natalie Godziashvili <[email-masked]>; SARAIVA PINHEIRO Daniela <[email-masked]>; Nino Kvernadze <[email-masked]>;
TREVIÑO Enrique <[email-masked]>; LYNCH Anna <[email-masked]>; ECKERTZ Dorothee <[email-masked]>; Salome Chakvetadze <[email-masked]>;
Maia Chaladze <[email-masked]>; Ioseb Skhirtladze <[email-masked]>

Subject: RE: GUMIP - COVID 19 - Review of CPs

Dear Nata,

Thank you for the call yesterday and thank you for providing the updated list.

Kind Regards,

Jatin

From: Natalie Godziashvili <[email-masked]>

Sent: Wednesday, 10 February 2021 08:45

To: SEEJORE Jatin <[email-masked]>; SARAIVA PINHEIRO Daniela <[email-masked]>; Nino Kvernadze <[email-masked]>;
TREVIÑO Enrique <[email-masked]>; LYNCH Anna <[email-masked]>; ECKERTZ Dorothee <[email-masked]>; Salome Chakvetadze <[email-masked]>;
Maia Chaladze <[email-masked]>; Ioseb Skhirtladze <[email-masked]>

Subject: Re: GUMIP - COVID 19 - Review of CPs

Dear Jatin,

As agreed I am sharing with you the updated list of the CP documents with indication of the responsible Ministry and the estimated submission deadlines.

As in the attached list, the Legal Opinion and Service Agent items are marked as "done", I am sending you the both documents for easy reference.

With Kind regards,

Nata

From: SEEJORE Jatin <[email-masked]>

Sent: Tuesday, February 9, 2021 4:39 PM

To: SARAIVA PINHEIRO Daniela; Nino Kvernadze; TREVIÑO Enrique; LYNCH Anna; ECKERTZ Dorothee; Natalie Godziashvili; Salome Chakvetadze; Tamar Gabunia

Subject: Canceled: GUMIP - COVID 19 - Review of CPs

When: Tuesday, February 9, 2021 5:00 PM-6:00 PM.

Where: Skype Meeting

1.
Investment plan (PIU to present the below)

a.
Components

b.
Costing

c.
Procurement plan

d.
Schedule of investment

2.
Vaccination plan and Methodology (MoH to present)

3.
MOH to present the CPs for disbursement (Nata to present)

.........................................................................................................................................

Join Skype Meeting

Trouble Joining?
Try Skype Web App

Join by phone

+352 4379 30303 (Luxembourg) English (United Kingdom)

Find a local number

Conference ID: 20394638

Forgot your dial-in PIN?
|Help

[!OC([1033])!]

.........................................................................................................................................

--------------------------------------------------------------------

Les informations contenues dans ce message et/ou ses annexes sont

reservees a l'attention et a l'utilisation de leur destinataire et peuvent etre

confidentielles. Si vous n'etes pas destinataire de ce message, vous etes

informes que vous l'avez recu par erreur et que toute utilisation en est

interdite. Dans ce cas, vous etes pries de le detruire et d'en informer la

Banque Europeenne d'Investissement.

The information in this message and/or attachments is intended solely for

the attention and use of the named addressee and may be confidential. If

you are not the intended recipient, you are hereby notified that you have

received this transmittal in error and that any use of it is prohibited. In

such a case please delete this message and kindly notify the European

Investment Bank accordingly.

--------------------------------------------------------------------

--------------------------------------------------------------------

Les informations contenues dans ce message et/ou ses annexes sont

reservees a l'attention et a l'utilisation de leur destinataire et peuvent etre

confidentielles. Si vous n'etes pas destinataire de ce message, vous etes

informes que vous l'avez recu par erreur et que toute utilisation en est

interdite. Dans ce cas, vous etes pries de le detruire et d'en informer la

Banque Europeenne d'Investissement.

The information in this message and/or attachments is intended solely for

the attention and use of the named addressee and may be confidential. If

you are not the intended recipient, you are hereby notified that you have

received this transmittal in error and that any use of it is prohibited. In

such a case please delete this message and kindly notify the European

Investment Bank accordingly.

--------------------------------------------------------------------

--------------------------------------------------------------------

Les informations contenues dans ce message et/ou ses annexes sont

reservees a l'attention et a l'utilisation de leur destinataire et peuvent etre

confidentielles. Si vous n'etes pas destinataire de ce message, vous etes

informes que vous l'avez recu par erreur et que toute utilisation en est

interdite. Dans ce cas, vous etes pries de le detruire et d'en informer la

Banque Europeenne d'Investissement.

The information in this message and/or attachments is intended solely for

the attention and use of the named addressee and may be confidential. If

you are not the intended recipient, you are hereby notified that you have

received this transmittal in error and that any use of it is prohibited. In

such a case please delete this message and kindly notify the European

Investment Bank accordingly.

--------------------------------------------------------------------