Subject: RE: FWC 407-578 - start of assingment
From: Mert Perk <[email-masked]>
To: "KOCHISHVILI Nika (EEAS-TBILISI)" <[email-masked]>
Cc: "CHANTLADZE Ani (EEAS-TBILISI)" <[email-masked]>, Laura Carrasco Macia <[email-masked]>, Mariam Darakhvelidze <[email-masked]>, "[email-masked]" <[email-masked]>, Natia Nogaideli <[email-masked]>, Paloma Garron Carrillo De Albornoz <[email-masked]>, Tamar Gabunia <[email-masked]>, "Trinette Slaa ([email-masked])" <[email-masked]>, "[email-masked]" <[email-masked]>, Zaza Bokhua <[email-masked]>
Date: Tue, 24 Sep 2019 09:06:50 +0000

Dear Nika,

We are
informed by Paloma that the inception meetings have developed smoothly
and that the team is therefore fully briefed on the project needs and challenges,
and engage in undertaking their tasks to ensure a successful implementation.
In line with the discussions held with Paloma and with the team, we would
very much appreciate it if you could confirm the following agreements/views:

- On
the issue of the experts’ work during weekends, we understand that an
agreement has been reached with the EUD and the beneficiary so that at
least for the first two missions weekend days are considered working days,
particularly in view of the very tight deadlines up until December. The
situation will be reassessed after the first two missions and further requests
may be made for the experts to work on weekends while in Georgia. If you
could confirm that this is correct we would appreciate it.

- On
the use of the reimbursables and in particular the budget lines for ‘local
support service’ and ‘workshops’, we noted that no specific pre approval
is required before use. Could you confirm?

- On
the issue of local support, we understand that it is ok to engage local
assistants in supporting the team for tasks necessary to ensure smooth
development of the project, i.e. interpretation, translation, workshop
organization, etc. No timesheets will be necessary for these local support,
only the invoices detailing the services provided.

- Also
related to translation, we confirm that in order to ensure an independent
translation/interpretation, we are engaging a local company rather than
individuals. The company selected comes highly recommended, has worked
extensively with donors (including the EC) and can provide the sort of
specialized technical translation needed for this project.

- Last
but not least, we were hoping that as discussed with Paloma you could confirm
that we are registered with the Revenue Authority as VAT exempted so that
we can provide this document/information to the local service providers
and they can therefore invoice without VAT

If we
have missed anything of relevance in the list or if we are not accurate
in any of our statements, please let us know.

Thank
you for your kind attention, and we look forward to hearing from you.

Kind
regards,

MERT
PERK

[email-masked]

FWC
Coordinator

general

+352
25 46 84 1

www.proman.lu

direct

+352
25 46 84 37

From:
"KOCHISHVILI
Nika (EEAS-TBILISI)"

To:
Mert
Perk

Cc:
"CHANTLADZE
Ani (EEAS-TBILISI)" , "Laura
Carrasco Macia" , Mariam Darakhvelidze
, "[email-masked]" ,
Natia Nogaideli , "Paloma Garron Carrillo
De Albornoz" , Tamar Gabunia ,
"Trinette Slaa ([email-masked])" , "[email-masked]"
, Zaza Bokhua

Date:
09/23/2019
07:07 AM

Subject:
RE:
FWC 407-578 - start of assingment

Der
Mert,

Thank
you for the revised version of agenda.  I look forward for the today
first introductory meeting.

Regards,

Nika

Nino
(Nika) Kochishvili (Mrs)

Programme
Officer

EU
Delegation to Georgia

38,
Nino Chkheidze street

0102
Tbilisi, Georgia

Tel:
+995 32 2 943763

Email:
[email-masked]

From:
Mert Perk [mailto:[email-masked]]

Sent: Friday, September 20, 2019 4:57 PM

To: KOCHISHVILI Nika (EEAS-TBILISI)

Cc: CHANTLADZE Ani (EEAS-TBILISI); Laura Carrasco Macia; Mariam Darakhvelidze;
[email-masked]; Natia Nogaideli; Paloma Garron Carrillo De Albornoz;
Tamar Gabunia; Trinette Slaa ([email-masked]); [email-masked];
Zaza Bokhua

Subject: RE: FWC 407-578 - start of assingment

Dear
Nika,

As requested, you will find here with the revised agenda for the experts’
mission.

This agenda can be adjusted and detailed after the first meetings.

Best regards,

MERT
PERK

[email-masked]

FWC
Coordinator

general

+352
25 46 84 1

www.proman.lu

direct

+352
25 46 84 37

From:        "KOCHISHVILI
Nika (EEAS-TBILISI)"

To:        Mert
Perk

Cc:        "CHANTLADZE
Ani (EEAS-TBILISI)" , "Laura
Carrasco Macia" , Mariam Darakhvelidze
, "[email-masked]" ,
Natia Nogaideli , "Paloma Garron Carrillo
De Albornoz" , Tamar Gabunia ,
"Trinette Slaa ([email-masked])" , "[email-masked]"
, Zaza Bokhua

Date:        09/19/2019
11:21 AM

Subject:        RE:
FWC 407-578 - start of assingment

Dear
Mert,

I
thank you very much for this contractive approach and looking forward for
the agenda and the  meeting with experts!

Best
regards,

Nika

From:
Mert Perk [mailto:[email-masked]]

Sent: Thursday, September 19, 2019 1:19 PM

To: KOCHISHVILI Nika (EEAS-TBILISI)

Cc: CHANTLADZE Ani (EEAS-TBILISI); Laura Carrasco Macia; Mariam Darakhvelidze;
[email-masked]; Natia Nogaideli; Paloma Garron Carrillo De Albornoz;
Tamar Gabunia; Trinette Slaa ([email-masked]); [email-masked];
Zaza Bokhua

Subject: RE: FWC 407-578 - start of assingment

Dear
Nika,

Thanks for your explanatory message.

Indeed it seems there is a misunderstanding caused by the ToR. However,
no worries. I'll re-analyze the issue and see how we can adapt ourselves
accordingly.

Best regards,

MERT
PERK

[email-masked]

FWC
Coordinator

general

+352
25 46 84 1

www.proman.lu

direct

+352
25 46 84 37

From:        "KOCHISHVILI
Nika (EEAS-TBILISI)"

To:        Mert
Perk , Natia Nogaideli

Cc:        Laura
Carrasco Macia , Mariam Darakhvelidze
, "[email-masked]" ,
Paloma Garron Carrillo De Albornoz ,
Tamar Gabunia , "[email-masked]"
, Zaza Bokhua ,
"Trinette Slaa ([email-masked])" , "CHANTLADZE
Ani (EEAS-TBILISI)"

Date:        09/19/2019
11:11 AM

Subject:        RE:
FWC 407-578 - start of assingment

Dear
Mert,

Let
me intervene to this correspondence. We at the EUD to Georgia do not consider
that according to the ToR the weekends are the working days – we do not
accepted the weekends as working days except the cases when beneficiary
institution requests  it. It is pity that this question raised  only
now, very close to the 1st mission starting date as we could
clarify it at earlier  stage. It also contradicts the  SIEA
2018-  guidelines,  global  terms of reference and general
conditions. Thus please reschedule the agenda accordingly. Please also
note that travel days are not considered as working days.

Thank
you for understanding  and forward for the  agenda,

Nika

Nino
(Nika) Kochishvili (Mrs)

Programme
Officer

EU
Delegation to Georgia

38,
Nino Chkheidze street

0102
Tbilisi, Georgia

Tel:
+995 32 2 943763

Email:
[email-masked]

From:
Mert Perk [mailto:[email-masked]]

Sent: Thursday, September 19, 2019 12:52 PM

To: Natia Nogaideli

Cc: Laura Carrasco Macia; Mariam Darakhvelidze; [email-masked];
KOCHISHVILI Nika (EEAS-TBILISI); Paloma Garron Carrillo De Albornoz; Tamar
Gabunia; [email-masked]; Zaza Bokhua; Trinette Slaa ([email-masked])

Subject: RE: FWC 407-578 - start of assingment

Dear
Ms Nogaideli,

Thank
you for your feedback on the mission agenda.

With
regard to the weekend days, we would like to draw your attention that according
to the Terms of Reference, weekends are working days.  During the
tendering phase it was clarified that no home based work is allowed (clarification
1), and the mission dates provided in the Terms of Reference coincide exactly
with the number of working days allocated to the experts. Therefore, weekend
days in Georgia must be working days to be devoted to drafting. Our methodology
and work plan were therefore drafted on this same principle, considering
weekend days as working days.

We
remain available for any additional information you may require.

Best
regards,

MERT
PERK

[email-masked]

FWC
Coordinator

general

+352
25 46 84 1

www.proman.lu

direct

+352
25 46 84 37

From:        Natia
Nogaideli

To:        Mert
Perk , "KOCHISHVILI Nika (EEAS-TBILISI)"

Cc:        Laura
Carrasco Macia , "[email-masked]"
, "[email-masked]" ,
"[email-masked]" ,
"Paloma Garron Carrillo De Albornoz" ,
Zaza Bokhua , Tamar Gabunia ,
"Mariam Darakhvelidze"

Date:        09/19/2019
08:48 AM

Subject:        RE:
FWC 407-578 - start of assingment

Dear
Merk,

Thank
you for your email.

Also,
I would want to draw your attention to one part of agenda. The agenda contains
22,28 and 29 September which happen to be weekend days. I offer my apologies,
but these days cannot be considered as work days. Therefore, I kindly ask
you to take this issue into account and make necessary changes to the agenda.
Thank you for your help.

Kind
regards,

Natia
Nogaideli

From: Mert
Perk [mailto:[email-masked]]

Sent: Wednesday, September 18, 2019 7:28 PM

To: KOCHISHVILI Nika (EEAS-TBILISI)

Cc: Laura Carrasco Macia; [email-masked]; Natia Nogaideli; [email-masked];
[email-masked]; Paloma Garron Carrillo De Albornoz

Subject: RE: FWC 407-578 - start of assingment

Dear
Nika,

You may find attached the agenda.

Also I would like to tell you that our colleague Paloma Garron (in cc)
will participate in the inception meetings next week.

She knows the country and she'll make sure that the logistical needs are
properly understood and organised for the benefit of our expert team at
the beginning of the assignment.

Secondly, please note that I copied personal email addresses of our team
members. I'd be glad if you can use those for future communications.

And we remain at your disposal for further arrangements.

Best regards,

MERT
PERK

[email-masked]

FWC
Coordinator

general

+352
25 46 84 1

www.proman.lu

direct

+352
25 46 84 37

From:        "KOCHISHVILI
Nika (EEAS-TBILISI)"

To:        Mert
Perk , Laura Carrasco Macia ,
Natia Nogaideli

Cc:        "[email-masked]"
, "[email-masked]" ,
"[email-masked]"

Date:        09/18/2019
08:36 AM

Subject:        RE:
FWC 407-578 - start of assingment

Dear colleagues,

I would be grateful if you update me on the  agenda for the experts
for their 1st mission starting next week. Please note that on
Friday, 20 September I am on mission outside Tbilisi and do not have access
to emails.

Thank you and looking forward for your reply,

Nika

Nino (Nika) Kochishvili (Mrs)

Programme Officer

EU Delegation to Georgia

38, Nino Chkheidze street

0102  Tbilisi, Georgia

Tel: +995 32 2 943763

Email: [email-masked]

From:
Mert Perk [mailto:[email-masked]]

Sent: Thursday, September 12, 2019 2:44 PM

To: KOCHISHVILI Nika (EEAS-TBILISI)

Cc: [email-masked]; Natia Nogaideli; [email-masked]; [email-masked];
Laura Carrasco Macia

Subject: RE: FWC 407-578 - start of assingment

Dear
Nika,

I've just received a confirmation from team members.

They are available to start working on the 23rd as requested.

For your information, I also copy our team members and my colleague Laura,
from DT Global who provides the full team.

Regarding the first meeting, we will discuss it with the team and then
I'll inform you accordingly.

Best,

MERT
PERK

[email-masked]

FWC
Coordinator

general

+352
25 46 84 1

www.proman.lu

direct

+352
25 46 84 37

From:        "KOCHISHVILI
Nika (EEAS-TBILISI)"

To:        Mert
Perk

Cc:        "[email-masked]"
, Natia Nogaideli

Date:        09/12/2019
12:21 PM

Subject:        RE:
FWC 407-578 - start of assingment

Dear Mert,

As time is approaching us, I would like to get update regarding  availability
of experts, as well as would appreciate to get the 1st draft
of agenda. Please note that on 23 September I am available in the first
part of the day:  from 9:30 to11:00, and in the afternoon from 12:00
to 14:00.

I look forward for your prompt reply,

Nika

From: Mert Perk [mailto:[email-masked]]

Sent: Wednesday, September 04, 2019 12:22 PM

To: KOCHISHVILI Nika (EEAS-TBILISI)

Cc: [email-masked]; Natia Nogaideli

Subject: RE: FWC 407-578 - start of assingment

Dear
Nika,

Thanks for your message.

The new commencement date is fine with us.

As proposed in the offer, the first trip to Georgia was covering 2 weeks.

To this end, we will discuss and confirm the exact dates of the first mission
in a skype meeting to be held this afternoon and accordingly I'll get back
to you and Ms Nogaideli in order to set the meeting agenda.

Kind regards,

MERT
PERK

[email-masked]

FWC
Coordinator

general

+352
25 46 84 1

www.proman.lu

direct

+352
25 46 84 37

From:        "KOCHISHVILI
Nika (EEAS-TBILISI)"

To:        Mert
Perk

Cc:        "[email-masked]"
, Natia Nogaideli

Date:        09/04/2019
09:20 AM

Subject:        RE:
FWC 407-578 - start of assingment

Dear Mert,

I am back form leave and happy to see that contract has be already countersigned
the. Beneficiary  also confirmed their availability from 20th
Setpmber0nwards. Provided that  20th September is Friday, we would
recommend to start mission/meetings from 23 September onwards. Please be
aware that Ms Natia Nogaideli (in copy of this correspondence)  will
be the daily contact point for the experts from the  Beneficiary side.
I suggest to hold the first introductory  with the experts in the
EUD Delegation on 23 September morning , followed by the meetings at the
beneficiary ministry.

I am at your disposal for any questions you may have regarding the contract,

Look forward for your feedback,

Nika

Nino (Nika) Kochishvili (Mrs)

Programme Officer

EU Delegation to Georgia

38, Nino Chkheidze street

0102  Tbilisi, Georgia

Tel: +995 32 2 943763

Email: [email-masked]